Share to Facebook Share to Twitter Bookmark and Share
File #: 20-0598    Version: 1
Type: Agenda Item Status: Approved
File created: 4/22/2020 In control: Board of Supervisors
On agenda: 5/19/2020 Final action: 5/19/2020
Title: Department of Transportation recommending the Board take the following actions pertaining to the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, CIP 99455/36209026 & 99454/36209025, Contract 4025: 1) Award the Construction Contract for Base Bid Schedule A (Henningsen Lotus Park Storm Damage Repairs) to Steelhead Constructors, Inc. who was the lowest responsive, responsible bidder; 2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; 3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and 4) Direct that the funding for this project be included in the FY 2020-21 Adopted Budget. FUNDING: HLP project : $46,600 HLP Trust - Park Fees, $263,507 FEMA/Cal OES. Latrobe project: $25,000 SPTC JPA funds, $29,745 Ponderosa Quim...
Attachments: 1. A - Addendum No. 1, 2. B - Addendum No. 2, 3. C - Bid Summary, 4. D - Article 29, 5. Executed Agreement 4025
Related files: 19-0202, 19-1479, 19-0228, 19-0998, 20-1132, 21-0496
Title
Department of Transportation recommending the Board take the following actions pertaining to the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, CIP 99455/36209026 & 99454/36209025, Contract 4025:
1) Award the Construction Contract for Base Bid Schedule A (Henningsen Lotus Park Storm Damage Repairs) to Steelhead Constructors, Inc. who was the lowest responsive, responsible bidder;
2) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management;
3) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and
4) Direct that the funding for this project be included in the FY 2020-21 Adopted Budget.

FUNDING: HLP project : $46,600 HLP Trust - Park Fees, $263,507 FEMA/Cal OES. Latrobe project: $25,000 SPTC JPA funds, $29,745 Ponderosa Quimby Funds, ACO $38,255, FEMA/Cal OES $182,876 (still pending approval).
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Friday, January 24, 2020 at 2:00 p.m., Department of Transportation (Transportation) opened bids for Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project (Project). Eight bids were received ranging from $468,786 to $807,854 for the combination of Henningsen Lotus Park Base Bid (Schedule A) and Latrobe Railroad Additive Alternate (Schedule B).

Transportation issued the All Bidders Letter on Friday, January 31, 2020, notifying the bidders of the recommendation to the Board for award of the contract to Steelhead Constructors, Inc. (Steelhead) and initiating the bid protest period. The bid protest period ended at 4:00 P.M. on Friday, February 7, 2020, with no protests filed.

Authorize the Director of Transportation (Director) to Sign Escrow Agreement:
Pursuant to Special Provisi...

Click here for full text