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File #: 20-0348    Version: 1
Type: Agenda Item Status: Approved
File created: 3/2/2020 In control: Board of Supervisors
On agenda: 6/9/2020 Final action: 6/9/2020
Title: Health and Human Services Agency (HHSA) recommending the Board: 1) Approve and authorize the Chair to sign Agreement for Services 4532 with El Dorado County Office of Education for the provision of Child Abuse Prevention Council Activities with a maximum contractual obligation of $430,000, for the three-year term from July 1, 2020 through June 30, 2023; 2) Make findings in accordance with County Ordinance 3.13.030 that services may be provided under this Agreement 4532 because the work meets criteria E) "The work is with or among any other governmental entities or agencies"; 3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4532, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and 4) Approve and authorize the HHSA Director to sign a termination letter, pursuant to Article XIII, “Default, Termination, and Cance...
Attachments: 1. A - Approved CRS 4532, 2. B - 4532 EDCOE CAPC, 3. Executed Agreement for Services 4532
Related files: 08-0114, 11-0944, 14-0555, 17-0618

Title

Health and Human Services Agency (HHSA) recommending the Board:

1) Approve and authorize the Chair to sign Agreement for Services 4532 with El Dorado County Office of Education for the provision of Child Abuse Prevention Council Activities with a maximum contractual obligation of $430,000, for the three-year term from July 1, 2020 through June 30, 2023;

2) Make findings in accordance with County Ordinance 3.13.030 that services may be provided under this Agreement 4532 because the work meets criteria E) "The work is with or among any other governmental entities or agencies";

3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4532, including amendments which do not increase the maximum dollar amount or term of the Agreement, and contingent upon approval by County Counsel and Risk Management; and

4) Approve and authorize the HHSA Director to sign a termination letter, pursuant to Article XIII, “Default, Termination, and Cancellation,” Section D, “Termination or Cancellation without Cause” in Agreement for Services 095-S1811 (199) with El Dorado County Office of Education, to also be effective July 1, 2020, which coincides with the start of this Agreement for Services 4532 with El Dorado County Office of Education.

 

FUNDING:  22%Community-based Child Abuse Prevention allocation; 15% Promoting Safe and Stable Families allocation; 46% Child Abuse, Prevention, Intervention, and Treatment allocation; and 17% Children’s Trust Fund allocation.

Body

DISCUSSION / BACKGROUND:

Health and Human Services Agency (HHSA) recommending the Board approve Agreement for Services 4532 with El Dorado County Office of Education (EDCOE) to provide Child Abuse Prevention Council (CAPC) activities. 

 

Child Abuse Prevention Councils are required under WIC 18983, which mandates that counties establish a CAPC in order to carry out specific legislated functions, including child abuse prevention and intervention programs.  On April 9, 2002, the Board established a CAPC and designated the Council as the Children’s Trust Fund Commission, pursuant to WIC 18966.  In 2009, the County began contracting with EDCOE to coordinate CAPC services.  CAPC acts as an independent organization, functioning within County government, pursuant to WIC 18983.5.  The CAPC educational and training activities support child abuse prevention efforts throughout the County.

 

Services provided through this Agreement are funded in part by the Community-based Child Abuse Prevention allocation; the Promoting Safe and Stable Families allocation; the Child Abuse, Prevention, Intervention, and Treatment allocation; and the Children’s Trust Fund allocation.  The CAPC Coordinator develops, coordinates, and implements said services as they relate to the allocation mandates.

 

HHSA recommends terminating Agreement for Services 095-S1811, which is the existing CAPC Agreement with services provided through EDCOE.  The new agreement brings the term into alignment with the term of the funding streams.

 

ALTERNATIVES:

Disapproval of Agreement for Services 4532 will result in an inability to meet funding source mandates.  Disapproval also will negatively impact HHSA’s ability to engage in community outreach to support child abuse prevention.

 

PRIOR BOARD ACTION:

1) 08/08/2017, File ID 17-0618, HHSA EDCOE Agmt

2) 06/07/2014, File ID 14-0555, HHSA CAPC AGMT

3) 09/13/2011, File ID 11-0944 , DHS 9-11-13 EDCOE-CAPC 484-S0911 A3

4) 02/05/2008, File ID 08-0114, DHS, SS 2-5-08 CAPC 07/08 Budget & Activities

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT:

Approved by County Counsel, Human Resources, and Risk Management.

 

CAO RECOMMENDATION:

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT:

This Agreement for Services is a renewal of a prior year agreement, and there is no Net County Cost associated with this Agenda item.  Sufficient appropriations were included in the fiscal year 2020-21 budget, and will be included in future budgets for the term of the Agreement.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) Clerk of the Board to obtain signature of Chair on two (2) original Agreements for Services 4532.

2) Clerk of the Board to return one (1) fully executed Agreement to the HHSA Contracts Unit at 3057 Briw Road.

 

STRATEGIC PLAN COMPONENT:

County of El Dorado Strategic Plan Goal:  “Healthy Communities,” Objective:  “Protect against adverse outcomes among children, adults, and senior citizens.”

 

CONTACT

Donald Semon, Director