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File #: 20-0748    Version: 1
Type: Agenda Item Status: Approved
File created: 5/28/2020 In control: Board of Supervisors
On agenda: 6/23/2020 Final action: 6/23/2020
Title: Department of Transportation recommending the Board consider the following pertaining to the Silver Springs Parkway Offsite (South Segment), CIP 76108/36105039, Contract 4076: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Road Fund/Discretionary (0.3%), TIM Zone 1-7 (11.7%), Developer Advance TIM Zone 1-7 (33.1%), Developer Funded (54.9%). (No Federal Funds)
Attachments: 1. A - Counsel Approval, 2. B - Vicinity Map, 3. C - Contract Documents, 4. D - Plan Set, 5. E - Detour Plan, 6. Executed Plan Set
Related files: 16-0541, 20-0950, 21-1303

Title

Department of Transportation recommending the Board consider the following pertaining to the Silver Springs Parkway Offsite (South Segment), CIP 76108/36105039, Contract 4076:

1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and

2) Authorize advertisement for construction bids.

 

FUNDING:  Road Fund/Discretionary (0.3%), TIM Zone 1-7 (11.7%), Developer Advance TIM Zone 1-7 (33.1%), Developer Funded (54.9%).  (No Federal Funds)

Body

DISCUSSION / BACKGROUND

The Silver Springs Parkway Offsite (South Segment) (Project) will provide a new connector road between Silver Springs Parkway and Bass Lake Road.  The Project includes construction of a new intersection, roadway, concrete medians, concrete sidewalks, concrete curb and gutters, storm drain systems, rock-lined ditches, retaining wall, asphalt paving, signage and striping, fencing, temporary and permanent erosion control measures, adjusting utility covers to grade, clearing and grubbing, and tree removals.

 

Due to no federal funding, only California Environmental Quality Act (CEQA) compliance is required.  A CEQA Notice of Determination / Subsequent Environmental Impact Report was certified by the Board on August 2, 2016, (Item 28) and filed on August 4, 2016.  All environmental permits have been approved for this Project.

 

All required right of way has been acquired for the Project.

 

Due to no federal funding, no Disadvantaged Business Enterprise (DBE) goal is specified for this Project.  Transportation encourages contractors to utilize DBE subcontractors whenever opportunities exist.

 

Bass Lake Road will be fully closed to traffic between Sliver Springs Parkway and Magnolia Hills Drive as shown on the attached detour plan for 60 calendar days.  The new Silver Springs Parkway will be open to traffic during this closure and utilized for the detour route. Staff will notify the public of this road closure via the County website, a press release, and portable changeable message sign boards at least one week in advance of the road closure going into effect. The closure will be implemented in Spring or early Summer 2021. The actual dates will be confirmed with the above referenced notifications once the Contract is awarded, weather conditions suitable for the Project are verified, and the work dates are known.

 

ALTERNATIVES

1) The Board could choose to not approve the Contract Documents.  Transportation will make any changes requested by the Board and return at a later date.

2) The Board could choose to not authorize advertisement for construction bids.  Transportation will make any changes requested by the Board and return at a later date.

 

PRIOR BOARD ACTION

See Discussion / Background Section.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

The total estimated cost for the Project’s construction is $7,534,995, which includes construction items of work, construction management, inspection, materials testing, and contingencies.

 

There is no financial impact or change to Net County Cost associated with this item.  The Board will not obligate the County with the current requested action.  The obligation will result from the subsequent action of awarding the bid.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.

2) The Clerk will forward the original signed Plan set to Transportation, Headington Engineering, attention John Kahling.

 

TRANSPORTATION FOLLOW UP ACTIONS

Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Rafael Martinez, Director

Department of Transportation