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File #: 20-0764    Version: 1
Type: Agenda Item Status: Approved
File created: 6/1/2020 In control: Board of Supervisors
On agenda: 6/30/2020 Final action: 6/30/2020
Title: Chief Administrative Office, Parks Division, recommending the Board consider the following: 1) Receive a presentation from the Consultant team, Helix Environmental Planning, Inc., on the Old Depot Bike Park Project conceptual plan; 2) Adopt the draft conceptual plan for the Old Depot Bike Park; and 3) Authorize staff to move forward with Helix Environmental Planning, Inc., on the environmental review process. FUNDING: State Parks and Recreation, Statewide Park Program Prop 68 Grant Funding.
Attachments: 1. A - Old Depot Bike Park Conceptual Plan, 2. B - Old Depot Bike Park Presentation
Related files: 20-0777, 19-1040, 16-0188, 19-0687, 20-0448, 20-0930, 20-1202, 21-1228, 21-1702

Title

Chief Administrative Office, Parks Division, recommending the Board consider the following:

1) Receive a presentation from the Consultant team, Helix Environmental Planning, Inc., on the Old Depot Bike Park Project conceptual plan;

2) Adopt the draft conceptual plan for the Old Depot Bike Park; and

3) Authorize staff to move forward with Helix Environmental Planning, Inc., on the environmental review process.

 

FUNDING:  State Parks and Recreation, Statewide Park Program Prop 68 Grant Funding.

Body

DISCUSSION / BACKGROUND

In March 2016, the Board directed the Chief Administrative Officer to enter into negotiations with the property owners of the parcels located at 40 Old Depot Road and 50 Old Depot Road for the purposes of the potential development of a park. The County has since acquired parcels 327-250-38 and 327-250-37 located at Old Depot Road for the purpose of developing a park as outlined in the Park Division’s priorities and in consistency with the 2012 El Dorado County Parks and Trails Master Plan.

 

The Old Depot Park site is located adjacent to the Class One section of the El Dorado Trail located on Missouri Flat. The park will be directly accessible from the El Dorado Trail and will provide recreation features for a diverse group of trail users. The proposed site is located within a largely under served community that has no current park space. Since acquiring the Old Depot property, the Parks Division has engaged Helix Environmental Planning, Inc., in a contract to provide the California Environmental Quality Act (CEQA) documents, site assessment and analysis, and finalization of a conceptual plan for the proposed Bike Park at this location. The Division has also applied for and received grant funding through the California Department of Parks and Recreation Office of Grants and Local Services (OGALS) Prop 68 Grant Program (previously Prop 84). This program provides funding for the Statewide Park Development and Community Revitalization Program. The intent of the Statewide Park Program (SPP) is to create new parks and new recreation opportunities in critically under served communities in California in accordance with SPP legislation found in Public Resources Code 5640 through 5653. There are no matching funds required for this grant program. On June 25, 2019, the Board approved a resolution allowing the Chief Administrative Office, Parks Division to apply for grant funding for the Old Depot Bike Park and on April 7, 2020 the Board approved the finalized grant contract with the State to accept the grant funds and complete this project. With this grant funding, the County can move forward in developing a new park at the Old Depot property.

 

To date, Helix Environmental Planning, Inc., has completed the site assessment and analysis, held public meetings for public input on the site design and draft conceptual plan, and provided a draft conceptual plan of the proposed Bike Park for the County’s review and adoption. The approval of this agenda item will allow Helix to move forward with the environmental review process. Environmental review is the next step in the project. It is essential that the vendor begin this process as soon as possible as environmental review can be a time consuming process and per the grant agreement, the park must be completed and open to the public in March 2022.

 

After environmental review has been completed, Parks staff will return to the Board with a finalized conceptual plan for adoption.

 

Parks and Recreation Commission Recommendation

On June 18, 2020, the Parks and Recreation Commission made a motion to recommend that the Board of Supervisors proceed with the draft conceptual plan for the Old Depot Bike Park project and authorize staff to move forward with Helix Environmental Planning, Inc. on the environmental review process. While the parking lot for the Bike Park is a separate project that the Department of Transportation (DOT) will be responsible for, there was concern from the public and the Commissioners regarding adequate parking for the Bike Park. Due to this, the Commissioners also made a motion to recommend that the Board of Supervisors direct the Department of Transportation to give the parking facility adjacent to the Bike Park priority in construction to preferably match the construction schedule of the park or, if that is not possible, to at least be done as soon as possible after the park is constructed.

 

ALTERNATIVES

The Board could choose to not approve this item. However, the project would not move forward and the Division would lose the Prop 68 Grant Funding.

 

PRIOR BOARD ACTION

20-0448 - Prop 68 Grant Contract Approval

19-1040 - Helix Contract Approval

19-0687 - Prop 68 Grant Resolutions

16-0188 - Old Depot Parcels

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Facilities Division

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

Funding to be received by the County for the development and construction of the Old Depot Bike Park in the amount of $2,030,000 from the California Department of Parks and Recreation. No matching funds are required under this grant program.

 

The anticipated maintenance costs will depend on the features as determined through the final conceptual design. If all of the features are installed, the Division anticipates an approximate maximum maintenance cost of $23,500 per year, based on the City of South Lake Tahoe's costs for a park that is similar to the Old Depot Bike Park. It should be noted that the park in South Lake Tahoe is larger and has some additional features than what will be developed at the Old Depot Bike Park, and therefore this estimate may be high. The majority of the maintenance costs at the Old Depot Bike Park will be custodial and minor maintenance. It should also be noted that there will be a liability insurance charge, as yet undetermined, associated with the County operating a Bike Park.  Funding for the ongoing maintenance costs has not yet been identified and will be required beginning in Fiscal Year 2022-23.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Infrastructure and Healthy Communities

 

CONTACT

Vickie Sanders, Parks Manager