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File #: 20-0920    Version: 1
Type: Agenda Item Status: Approved
File created: 7/8/2020 In control: Board of Supervisors
On agenda: 8/25/2020 Final action: 8/25/2020
Title: Chief Administrative Office, Parks Division, recommending the Board: 1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 4698 with Siller Helicopters, Inc. to provide helicopter services, materials, equipment, pilots, and ground crew to conduct maintenance activities on the Rubicon Trail, amending the term of the agreement to coincide with the grant expiration and increasing the not-to-exceed amount by $20,250 for a total of $420,250; and 2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4698, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management. FUNDING: California State Parks Off-Highway Vehicle Division Grant Funds.
Attachments: 1. A - Blue Route Amd I, 2. B - Amd I to Agmt 4698 Siller, 3. C - Executed Helicopter Services Contract
Related files: 17-1111, 15-1342, 20-0019, 20-0215
Title
Chief Administrative Office, Parks Division, recommending the Board:
1) Approve and authorize the Chair to sign Amendment I to Agreement for Services 4698 with Siller Helicopters, Inc. to provide helicopter services, materials, equipment, pilots, and ground crew to conduct maintenance activities on the Rubicon Trail, amending the term of the agreement to coincide with the grant expiration and increasing the not-to-exceed amount by $20,250 for a total of $420,250; and
2) Authorize the Purchasing Agent, or designee, to execute further documents relating to Agreement for Services 4698, including amendments which do not increase the maximum dollar amount or term of the Agreement, contingent upon approval by County Counsel and Risk Management.

FUNDING: California State Parks Off-Highway Vehicle Division Grant Funds.
Body
DISCUSSION / BACKGROUND
Each year, the County Parks Division completes an assessment of the Rubicon Trail to determine which routine maintenance projects will be performed during the next peak season (usually May-October). Last year, several areas were identified that require large amounts of rock to be transported to different areas of the trail. Due to the remote location of the trail, the rugged terrain, and the large quantities of the material needed to complete the maintenance, the services of a helicopter outfitted with equipment to move the material is necessary. Staff has determined that it is most cost-effective and efficient to contract for helicopter services to transport the materials to the locations where rock is needed. The County has contracted out this service in the past.

The Parks Division applied for and received a grant through the State Parks Off-Highway Motor Vehicle Division to fund this maintenance activity (Legistar item #20-0019).

The Parks Division originally anticipated completing the project in May 2020. Staff and the vendor completed a portion of the project in May. However, due to inclement weather, the ...

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