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File #: 20-0843    Version: 1
Type: Agenda Item Status: Approved
File created: 6/22/2020 In control: Board of Supervisors
On agenda: 9/22/2020 Final action: 9/22/2020
Title: Department of Transportation recommending the Board: 1) Find that the purchase of three (3) replacement loaders, one (1) backhoe and one (1) force feed loader are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.16, Section D; 2) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 032119-JDC for the acquisition of three (3) loaders for the Department of Transportation, Maintenance and Operations Division; 3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Pape Machinery of West Sacramento, CA. in the amount of $479,079 plus applicable delivery, fees and taxes (estimated at $118,314.23) for a one time purchase for three (3) loaders following Board approval; 4) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 032119-JDC for the acquisition of one (1) backhoe for the Department of Transportation, Maintenance and Operations Division; 5) Authorize the P...
Attachments: 1. A - 032119-JDC Counsel Approval.pdf, 2. B - 032119-JDC Sourcewell.pdf, 3. C - Loader Quote.pdf, 4. D - Backhoe Quote.pdf, 5. E - 052417-VTL Counsel Approval.pdf, 6. F - 052417-VTL Sourcewell.pdf, 7. G - Force Feed Loader Quote.pdf
Title
Department of Transportation recommending the Board:
1) Find that the purchase of three (3) replacement loaders, one (1) backhoe and one (1) force feed loader are exempt from competitive bidding in accordance with Purchasing Ordinance 3.12.16, Section D;
2) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 032119-JDC for the acquisition of three (3) loaders for the Department of Transportation, Maintenance and Operations Division;
3) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Pape Machinery of West Sacramento, CA. in the amount of $479,079 plus applicable delivery, fees and taxes (estimated at $118,314.23) for a one time purchase for three (3) loaders following Board approval;
4) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 032119-JDC for the acquisition of one (1) backhoe for the Department of Transportation, Maintenance and Operations Division;
5) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Pape Machinery of West Sacramento, CA. in the amount of $117,833 plus applicable delivery, fees and taxes (estimated at $20,004.71) for a one time purchase for one (1) backhoe following Board approval;
6) Authorize the Purchasing Agent to utilize the Sourcewell competitively bid Contract 052417-VTL for the acquisition of one (1) force feed loader for the Department of Transportation, Maintenance and Operations Division; and
7) Authorize the Purchasing Agent to sign a purchase order to the awarded Sourcewell vendor, Nixon-Egli Equipment Co. of Tracy, CA. in the amount of $258,524 plus applicable delivery, fees and taxes (estimated at $40,872.83) for a one time purchase for one (1) force feed loader following Board approval.

FUNDING: Road Fund (Loaders and Backhoe) and Road Maintenance and Rehabilitation Act of 2017 (SB1)(State)(Force feed Loader).
Body
DISCUSSION / BACKGROUND
Department of Transportat...

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