Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Steelhead Constructors, Inc., for the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, Contract 4025, CIP 99455/36209026 & 99454/36209025; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.
FUNDING: HLP project : $46,600 HLP Trust - Park Fees, $263,507 FEMA/Cal OES. Latrobe project: $25,000 SPTC JPA funds, $29,745 Ponderosa Quimby Funds, ACO $38,255, FEMA/Cal OES $182,876.
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DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on May 19, 2020, Legistar 20-0598, Item 16. All roadway repairs were completed by July 22, 2020. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
Direct Construction Cost Summary:
Original Bid Price $ 486,786.00
Contract Item Cost $ 363,731.30
Contract Change Order Cost $ 3,583.00
Total Direct Construction Cost $ 367,314.30
Direct Construction Budget $ 515,665.00
Major Contract Change Orders on the Project dealt with the following:
• Additional drain pipe was added to convey stormwater under the railroad to the adjacent creek.
• Additional erosion control measures deemed necessary for the railroad project.
The final costs listed have been agreed to by the Contractor and approved by County staff. Transportation has closed out the Project with the Contractor and those finalized costs are shown.
ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay the release of the Payment and Performance Bonds and extend the Contractor’s warranty period.
PRIOR BOARD ACTION
The Board approved the Project for advertisement of bids on December 10, 2019, Legistar 19-0998, Item 31.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
N/A
CAO RECOMMENDATION
Approve as recommended.
FINANCIAL IMPACT
There is no change to Net County Cost associated with this item. The Project is budgeted in Transportation’s 2020 CIP, which was approved by the Board on June 9, 2020, Legistar 20-0675, Item 54, and funded by HLP Trust - Park Fees, SPTC JPA funds, Ponderosa Quimby Funds, ACO, and FEMA/Cal OES. The anticipated direct construction cost is less than the direct construction budget established by the Board.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on one (1) original of the NOA.
2) The Clerk of the Board will send the fully executed original of the NOA to the Recorder/Clerk’s Office for recordation within ten (10) days, and forward a copy of the recorded NOA to Transportation, Fairlane Engineering, Attention: Matt Smeltzer.
3) One (1) year after the recordation of the NOA, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Payment and Performance Bonds.
STRATEGIC PLAN COMPONENT
Infrastructure and Public Safety
CONTACT
Rafael Martinez, Director
Department of Transportation