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File #: 20-1206    Version: 1
Type: Agenda Item Status: Approved
File created: 9/8/2020 In control: Board of Supervisors
On agenda: 9/29/2020 Final action: 9/29/2020
Title: Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 437-S1211(FENIX 832) with TracNet Corporation for software maintenance related to the Jail and Records management system, to amend the scope of work to include a new service related to inmate trust accounts, and to correct an error in the contract compensation, increasing the total amount of the contract by $15,000 for a total not to exceed amount of $1,360,958 for the ten-year period. FUNDING: General Fund.
Attachments: 1. A - Blue Route 09-29-20 .pdf, 2. B - Amendment III 437-S1211 09-29-20.pdf, 3. C - Exhibit A 437-S1211 09-29-20.pdf, 4. D - Amendment II 437-S1211 09-29-20.pdf, 5. E - Amendment I 437-S1211 09-29-20.pdf, 6. F - Agreement 437-S1211 09-29-20.pdf, 7. Executed Agreement 437-S1211(832) Amendment III
Related files: 18-0543, 12-0545
Title
Sheriff's Office recommending the Board approve and authorize the Chair to sign Amendment II to Agreement 437-S1211(FENIX 832) with TracNet Corporation for software maintenance related to the Jail and Records management system, to amend the scope of work to include a new service related to inmate trust accounts, and to correct an error in the contract compensation, increasing the total amount of the contract by $15,000 for a total not to exceed amount of $1,360,958 for the ten-year period.

FUNDING: General Fund.
Body
DISCUSSION / BACKGROUND
The Sheriff’s Office has been using TracNet since 1996 for ongoing hardware and software maintenance of the Sheriff's Office Records Management System.

This Amendment will amend the scope to include a TracNet File Extract that will take data input into the Sheriff’s Office TracNet system and upload that data into LEXISNEXIS where other local law enforcement agencies can search that data for any needed information.

The services that are provided in this contract are a necessity to the Sheriff’s Office’s Operations, and the Sheriff’s Office cannot operate without them. This agreement is for software maintenance and services related to automated criminal information including but not limited to the Records management system, computer aided dispatch (CAD), jail management, mobile CAD, Communication Van CAD, and Cellular Emergency 911 mapping. Additionally, this amendment ensures that vital information is shared among local agencies.

ALTERNATIVES
N/A

PRIOR BOARD ACTION
The original agreement was approved by Board in 2012 with item 12-0545, with the first amendment being brought forth on June 20, 2017 with item 12-0545 version 1, and the last amendment was presented to the Board on June 26, 2018 with item 18-0543.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel has reviewed and approved this amendment.

CAO RECOMMENDATION / COMMENTS
Approve as recommended.

FINANCIAL IMPACT
The Sheriff’s Office will continue ...

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