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File #: 20-1232    Version: 1
Type: Agenda Item Status: Continued
File created: 9/11/2020 In control: Board of Supervisors
On agenda: 9/29/2020 Final action: 9/29/2020
Title: Information Technologies recommending the Board approve and authorize the Chair to sign Amendment IV to Granicus perpetual contract 529 (273-S0811) for Legistar and Government Transparency Suite solutions, which includes an updated Scope of Services, updated Compensation for Services, and updated articles for assignment, delegation, and termination, with a term from 10/1/20 to 6/30/23 and a proposed not-to-exceed amount of $78,639. FUNDING: General Fund with partial cost recovery through the A-87 Cost Plan.
Attachments: 1. A - Granicus 529 Amd IV, 2. B - Approved Blue Route Granicus 529 Amd IV, 3. C - Original Agreement & Amd I, II, III
Related files: 19-1379, 07-1749, 10-0953
Title
Information Technologies recommending the Board approve and authorize the Chair to sign Amendment IV to Granicus perpetual contract 529 (273-S0811) for Legistar and Government Transparency Suite solutions, which includes an updated Scope of Services, updated Compensation for Services, and updated articles for assignment, delegation, and termination, with a term from 10/1/20 to 6/30/23 and a proposed not-to-exceed amount of $78,639.

FUNDING: General Fund with partial cost recovery through the A-87 Cost Plan.
Body
DISCUSSION / BACKGROUND
El Dorado County has contracted with Granicus, Inc., now operating as Granicus, LLC, to provide an integrated agenda workflow system entitled "Legistar" for the generation and maintenance of agenda documentation for use by the Board of Supervisors, various County departments, commissions, & committees, and the public since November 2007.

Amendment IV incorporates the following changes to the existing contract:
Article VI: Assignment and Delegation from Granicus, Inc. to Granicus, LLC.
Article I: Scope of Services for Granicus Software (Legistar Open Platform & Government Transparency Suites), Professional Services, and Managed Services as outlined in the Revised Granicus Proposal
Article III: Compensation for Services updating services as amended in the revised proposal, and limiting increases for each annual performance period to an amount no more than 5% per year
Article VII: Independent Consultant/Liability updated language
Article IX: Default, Termination, and Cancellation updated language

A copy of Amendment IV and the Revised Granicus Proposal is attached.

This amendment brings the charges for Legistar and Government Transparency Suite into the same billing cycle with a not-to-exceed proposed solution cost that covers Legistar Open Platform and the Government Transparency Suite from 10/01/20 through 06/30/23 is $78,638.68. The performance period amounts are indicative of a net 5% increase over the prior...

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