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File #: 21-0496    Version: 1
Type: Agenda Item Status: Approved
File created: 3/22/2021 In control: Board of Supervisors
On agenda: 5/4/2021 Final action: 5/4/2021
Title: Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Chair to sign a budget transfer increasing appropriations and revenues by $30,384 for the Federal Emergency Management Agency Latrobe project (4/5 vote required). FUNDING: Ponderosa Quimby Special Revenue Fund. (Local Funds)
Attachments: 1. A - Budget Transfer, 2. Executed Budget Transfer
Related files: 19-0202, 19-0228, 19-0998, 19-1479, 20-0598, 20-1132

Title

Chief Administrative Office, Parks Division, recommending the Board approve and authorize the Chair to sign a budget transfer increasing appropriations and revenues by $30,384 for the Federal Emergency Management Agency Latrobe project (4/5 vote required).

 

FUNDING:  Ponderosa Quimby Special Revenue Fund. (Local Funds)

Body

DISCUSSION / BACKGROUND

Due to storm events in  2017, flooding occurred throughout El Dorado County, resulting in damage in some areas. Flooding in the Latrobe area resulted in significant erosion and rail embankment washout adjacent to and north of existing culverts along the historic Placerville and Sacramento Rail Road tracks. On May 19, 2020, the Board approved the Latrobe FEMA project  that repaired the rail bank that had washed away and rebuilt the hillside that had washed onto the adjacent property. Additionally, a drainage swale was installed to the overflow culverts and additional culverts were installed to provide additional drainage. 

 

The cost of the project was estimated at $275,876. Of this cost, $182,876 was to be funded by FEMA/CAL OES with a required match of $93,000.  Funding for the match requirement was approved by the Board on May 19, 2020 (Item# 20-0598) to come from the following sources:

1) Sacramento-Placerville Transportation Corridor Joint Powers Authority (SPTC JPA):  $25,000

2) Ponderosa Quimby Special Revenue Funds: $29,745

3) Accumulative Capital Outlay (ACO) funds: $38,255.

 

It should be noted that during their May 11, 2020 meeting, the SPTC JPA funded an additional amount of up to $25,000 to install additional drainage features during the repair.

 

The project has now been completed, and the final costs and reimbursements from FEMA have been determined. The total project cost was $312,935. The final funding amounts are as follows:

 

FEMA: $193,692

Cal OES: $48,423

SPTC JPA: $40,487

El Dorado County Ponderosa Quimby Funds: $30,334

 

In order to avoid use of ACO funds, which can be used for other capital projects, staff recommends Ponderosa Quimby Funds in the amount of $30,384 to be used.  With the additional $25,000 from the SPTC JPA, no ACO funds will be needed.  The Quimby Act, within the Subdivision Map Act, authorizes the county to require the dedication of land or in-lieu fees upon of the approval of a tentative or parcel subdivision map, to fund park land recreational facilities. Quimby funds come from development projects in the zone that the development has occurred.  These funds can be used to create new facilities or to rehabilitate existing facilities but cannot be used for routine maintenance activities.  In the Ponderosa Quimby zone the only County facility at this time is the Sacramento Placerville Transportation Corridor.  This project meets the requirements of the Quimby requirements and is a good use of the funds for this zone.

 

This budget transfer is to budget the operating transfer out of the Ponderosa Quimby Funds to reimburse for the FEMA project.

 

ALTERNATIVES

N/A

 

PRIOR BOARD ACTION

20-1132 9/22/20

20-0598 5/19/2020

19-1479 10/15/2019

19-0998 8/6/2019 Continued, 12/10/2019

19-0228 6/11/2019

19-0202 3/5/2019

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Project was completed by Department of Transportation with all costs transferred to Chief Administrative Office, Parks Division.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

The financial impact to the County will be the $30,384 from the Ponderosa Quimby Special Revenue Fund, resulting in savings to the County's Accumulative Capital Outlay budget. The other funding will be coming from the SPTC JPA and the FEMA reimbursement.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1)                     The Clerk of the Board to obtain the Chair’s signature on the Budget Transfer Request.

2)                     Clerk of the Board to submit signed Budget Transfer Request to the Chief Administrative Office for processing.

 

STRATEGIC PLAN COMPONENT

Infrastructure, Public Safety

 

CONTACT

Vickie Sanders, Parks Manager