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File #: 22-1113    Version: 1
Type: Agenda Item Status: Approved
File created: 6/14/2022 In control: Board of Supervisors
On agenda: 7/26/2022 Final action: 7/26/2022
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Adopt the plans and specifications concerning the Department of Transportation’s Shakori Garage Replacement located at 1121 Shakori Road, South Lake Tahoe; 2) Approve and authorize the Chair to sign the construction bid documents; and 3) Authorize advertisement for construction bids (Bid Number: 22-968-062). FUNDING: General Fund Capital Reserve.
Attachments: 1. A - RFB No. 22-968-062 CRS Approved, 2. B - RFB No. 22-968-062 Shakori Garage Replacement, 3. Executed Notice to Bidders
Related files: 19-1774, 22-0755, 21-1624, 20-1205, 22-1831

Title

Chief Administrative Office, Facilities Division, recommending the Board consider the following:

1) Adopt the plans and specifications concerning the Department of Transportation’s Shakori Garage Replacement located at 1121 Shakori Road, South Lake Tahoe;

2) Approve and authorize the Chair to sign the construction bid documents; and

3) Authorize advertisement for construction bids (Bid Number: 22-968-062).

 

FUNDING:  General Fund Capital Reserve.

Body

In 2016, the Facilities Division commissioned a comprehensive facility assessment that included the Department of Transportation (Transportation), Maintenance and Operations garage building located at 1121 Shakori Road, South Lake Tahoe, CA. The study identified the Shakori garage as having building systems that are at the end of life after 42 years in harsh mountain weather conditions along with having significant structural deficiencies.

 

In 2020, the Board authorized the replacement of this facility and project management and architectural services have been ongoing.  The plans, specifications and bid documents presented would provide for the replacement of this aged facility.

 

Upon approval by the Board, Procurement and Contracts Division and the Facilities Division will finalize the bid schedule, advertise for bids, and return to the Board with a recommendation for award at the conclusion of the bid process.

 

ALTERNATIVES

The Board could choose to not approve a complete facility replacement; however, County liability and employee safety would be a concern with the building being identified as having structural damage and deemed at end of life.

 

PRIOR BOARD ACTION

January 14, 2020; Legistar File 19-1774; Agenda Item No.18: Department of Transportation approval of facility replacement and funding option direction.

 

December 8, 2020; Legistar File 20-1205; Agenda Item No. 7: Approval of Agreement for Services No. 5158 with Williams + Paddon/Architects + Planners, Inc. to provide on-call architectural services as related to the Department of Transportation’s Shakori Garage Replacement Project.

 

October 21, 2021; Legistar File 21-1624; Agenda Item No. 12:  Approval of Amendment I to Agreement for Services No. 5158 with Williams + Paddon/Architects + Planners, Inc. to extend the agreement an additional two years.

 

May 17, 2022; Legistar File 22-0755; Agenda Item No. 6:  Approval of Amendment I to Agreement for Services No. 4970 with Christenson Consulting to increase compensation by $85,600 and extend the term to March 31, 2024.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Department of Transportation

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

This has been budgeted for in the current Accumulative Capital Outlay Fiscal Year 2022-23 Workplan and will be included in the subsequent Fiscal Years.  There is no change in Net County Cost.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

Obtain Chair’s signature on the bid documents and provide the Division with one original.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Russ Fackrell

Facilities Division Manager