File #: 22-1831    Version: 1
Type: Agenda Item Status: Approved
File created: 9/27/2022 In control: Board of Supervisors
On agenda: 10/18/2022 Final action: 10/18/2022
Title: Chief Administrative Office, Facilities Division, recommending the Board consider the following: 1) Award Bid 22-968-062 to the lowest responsive and qualified bidder, DG Granade, Inc., for $3,988,569 plus the cost escalation allowed concerning the prefabricated metal building allowance and a term through November 1, 2023 for the Shakori Garage Replacement and authorize the Chair to sign Public Works Contract No.6998, subject to review and approval by County Counsel and Risk Management; 2) Waive the manufacturer substitution submission being received after the bid due date as an irregularity per the terms of Paragraph 15, Award of Contract as outlined in the Instruction to Bidders; 3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and 4) Approve the attached budget transfer increasing appropriations by $1,500,000 and decreasing the...
Attachments: 1. A - Bid 22-968-062 Notice of Intent to Award, 2. B - Budget Transfer BT1-06-100622-JA-Shakori, 3. Executed Budget Transfer
Related files: 21-1624, 20-1205, 19-1774, 22-0755, 22-1113
Title
Chief Administrative Office, Facilities Division, recommending the Board consider the following:
1) Award Bid 22-968-062 to the lowest responsive and qualified bidder, DG Granade, Inc., for $3,988,569 plus the cost escalation allowed concerning the prefabricated metal building allowance and a term through November 1, 2023 for the Shakori Garage Replacement and authorize the Chair to sign Public Works Contract No.6998, subject to review and approval by County Counsel and Risk Management;
2) Waive the manufacturer substitution submission being received after the bid due date as an irregularity per the terms of Paragraph 15, Award of Contract as outlined in the Instruction to Bidders;
3) Authorize the Purchasing Agent to sign an Escrow Agreement, if requested by any Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds; and
4) Approve the attached budget transfer increasing appropriations by $1,500,000 and decreasing the Capital Project Designation to increase the project funding to $4,832.542 due to a budget shortfall related to increased construction costs (4/5 vote).

FUNDING: General Fund Capital Projects Designation.
Body
In 2016, the Facilities Division commissioned a comprehensive facility assessment that included the Department of Transportation (Transportation), Maintenance and Operations garage building located at 1121 Shakori Road, South Lake Tahoe, CA. The study identified the Shakori garage as having building systems that are at the end of life after 42 years in harsh mountain weather conditions along with having significant structural deficiencies.

On July 26, 2022, the Board adopted the plans and specifications for the replacement of the Shakori structure and authorized Request for Bid No. 22-968-062.

Three bids were received concerning bid No. 22-968-062 and DG Granade, Inc. was the lowest responsive and qualified bidder. The awarded contract amount is $3,988,569 plus ...

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