Title
Department of Transportation recommending the Board adopt and authorize the Chair to sign Resolution 002-2023 approving the performance period extension of Subdivision Improvement Agreements for projects referenced in the Resolution for one year from the current performance date if the project improvements are not completed by said date.
FUNDING: N/A
Body
DISCUSSION / BACKGROUND
It had been the Department of Transportation’s (Transportation) practice before 2016 to bring to the Board a separate agenda item each time a developer requested a one-year extension to their Subdivision Improvement Agreements (SIAs). To improve efficiency and reduce staff time associated with multiple agenda items, Transportation now prepares a single agenda item that consolidates all SIA amendments that may come before the Board in a calendar year, should project improvements not be completed.
The sole purpose of these potential amendments is to extend the performance period needed to complete the project improvements such as placing final roadway paving, completion of curb, gutter, sidewalk or driveways and/or final pad grading, installation of individual retaining walls or drainage facilities. In addition, utility connections or facility work may need to be completed.
The one-year performance period extensions will not impact the original bonds or change the conditions of approval, and the projects included herein are near completion and their respective Final Maps have already been approved by the Board. Amendments to the SIAs which make more extensive changes to the agreements will still be brought to the Board as individual agenda items.
Projects with SIAs included in this resolution are as follows:
Hawk View - Unit 2, TM 00-1371-R / TM 00-1371-E
Hawk View - Unit 1, TM 00-1371-R / TM 00-1371-E
Promontory Village 2C, TM 98-1356-R-3
Bell Ranch - Unit 1, TM 96-1321-R
Once an amendment is prepared and approved by the Director of Transportation, it will be delivered to the Clerk of the Board to obtain the Chair’s signature. Executed amendments will be added to this item as attachments as they are executed throughout the calendar year. If a project is accepted as complete by the Board prior to the end of the current performance period, no amendment will be processed.
ALTERNATIVES
Transportation could process amendments individually throughout the year, requiring additional staff time and cost.
PRIOR BOARD ACTION
1) On January 12, 2016 (Item 25, Legistar 15-1466), the Board adopted Resolution 012-2016 approving the performance period extension for agreements with performance periods ending in 2016.
2) On January 3, 2017 (Item 21, Legistar 16-1214), the Board adopted Resolution 003-2017 approving the performance period extension for agreements with performance periods ending in 2017.
3) On February 6, 2018 (Item 13, Legistar 18-0050), the Board adopted Resolution 011-2018 approving the performance period extension for agreements with performance periods ending in 2018.
4) On January 8, 2019 (Item 18, Legistar 18-1919), the Board adopted Resolution 002-2019 approving the performance period extension for agreements with performance periods ending in 2019.
5) On January 5, 2021 (Item 13, Legistar 20-1437), the Board adopted Resolution 001-2021 approving the performance period extension for agreements with performance periods ending in 2021.
6) On January 4, 2022 (Item 13, Legistar 21-1816), the Board adopted Resolution 001-2022 approving the performance period extension for agreements with performance periods ending in 2022.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
The requested Board action reduces County staff time/cost associated with preparing and approving individual staff reports, and eliminates the need for the Board to act on each separate item. The requested Board action has no direct fiscal impact or Net County Cost, but increases efficiencies.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk of the Board will obtain the Chair’s signature on the resolution.
2) The Clerk of the Board will provide a copy of the executed resolution to Transportation, attn: Lindsay Tallman.
STRATEGIC PLAN COMPONENT
Infrastructure, Public Safety, Economic Development
CONTACT
Rafael Martinez, Director
Department of Transportation