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Chief Administrative Office, Facilities Division and Probation Department, recommending the Board consider the following:
1) Approve Lease Agreement 8373 in the not-to-exceed amount of $1,653,392.28 with El Dorado Foothills, LLC, for Probation office spaces located at 3974 Durock Road in Shingle Springs; for a five (5) year term of April 1, 2024, to March 31, 2029; with two renewal options for three (3) years each;
2) Delegate authority to the Purchasing Agent to execute Lease Agreement 8373; and
3) Authorize the Purchasing Agent, or designee, to execute further documents relating to Lease Agreement 8373, including future Options and Amendments that do not affect rates, contingent upon approval by County Counsel and Risk management.
FUNDING: General Fund (75%), AB109 (25%).
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DISCUSSION / BACKGROUND
The El Dorado County Probation Department (Probation) and the Community Correction Partnership’s Community Corrections Center (CCC) have been leasing office space located at 3974 Durock Road in Shingle Springs, from El Dorado Foothills, LLC, since February of 2008. The West Slope Probation office provides juvenile/adult probation services and administrative functions; and the CCC is a multi-agency adult intake, assessment, treatment, education, and alternative supervision center.
12,096 square feet of the 16,220 square foot Durock Road office space is occupied by Probation and 4,124 square feet is occupied by the CCC. The initial rate for Lease Agreement 8373 is $1.60 per square foot per month ($25,952), or $311,424 for the first year of the Lease. A 3% rate increase will be imposed each year of the lease.
ALTERNATIVES
The Board could choose not to approve the Lease Agreement. Probation and the Community Correction Center would need to be relocated to another approved location prior to April 1, 2024.
PRIOR BOARD ACTION
02/06/2019 Legistar Item 19-0129
06/06/2017 Legistar Item 14-1260
11/12/2013 Legistar Item 13-1411
10/21/2014 Legistar Item 13-0847
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