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Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the Newtown Road Storm Damage Repair Project, Contract PW 17-31185, CIP 78706:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.
FUNDING: Federal Highway Administration anticipated reimbursement (88.53%), California Disaster Assistance Act anticipated reimbursement (8.60%), Road Fund (2.87%)
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DEPARTMENT RECOMMENDATION
Community Development Services (CDS), Department of Transportation (Transportation), recommending the Board consider the following pertaining to the Newtown Road Storm Damage Repair Project (Project), Contract PW 17-31185, CIP 78706:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids (the total estimated cost for the Project’s construction phase is $1,272,199).
DISCUSSION / BACKGROUND
This Project is necessary to repair damage to Newtown Road caused by the storms of winter 2017-2018. The Project consists of tree and debris removal, roadway and culvert excavation, installation of a mechanically stabilized embankment to replace the failed slope, and reconstruction of a portion of Newtown Road. The roadway will remain closed for the duration of this Project.
Newtown Road will be fully closed to traffic for eighty-six (86) calendar days. Access through the closed area will be via a detour on Fort Jim Road, as described in the Detour Plan (Attachment C). Detour notifications will be posted one week in advance of the closure. Transportation has coordinated with local businesses, schools, and emergency services. Further notification will be given at least one week in advance of the closure once the construction schedule is known. Transportation will also notify the public of this road closure at least one week in advance via the County website, press release, and portable changeable message signs.
Due to federal funding, both California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance are required. A CEQA Notice of Exemption was filed on April 7, 2017. A California Department of Transportation (Caltrans) NEPA Categorical Exclusion Determination was issued on June 26, 2017. All applicable environmental permits will be retroactively obtained for the Project as determined to be necessary and in conformance with Caltrans and FHWA emergency contract procedures. All required right of way has been acquired for the Project.
The Contract Documents include all required federal provisions and incorporate the current California Department of Transportation's Disadvantaged Business Enterprise (DBE) requirements. The DBE goal is 12%.
ALTERNATIVES
1) Do not approve the Contract Documents. Transportation will make any changes requested by the Board and return at a later date.
2) Do not authorize advertisement for construction bids. Transportation will make any changes requested by the Board and return at a later date.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.
CAO RECOMMENDATION
It is recommended that the Board approve this item.
FINANCIAL IMPACT
The total estimated cost for Project construction in the updated 2017 CIP is $1,707,000, which includes construction items of work, construction management, inspection, materials testing, and contingencies.
There is no financial impact or change to Net County Cost associated with this item. The Board will not obligate the County with the current requested action. The obligation will result from the subsequent action of awarding the bid.
CLERK OF THE BOARD FOLLOW UP ACTIONS
1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.
2) The Clerk will forward the original signed Plan set to CDS Transportation, Headington Engineering, attention John Kahling.
TRANSPORTATION FOLLOW UP ACTIONS
Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Rafael Martinez, Director
Community Development Services, Department of Transportation