Title
Transportation recommending the Board consider the following:
1) Authorize the Chair to sign the Notice of Acceptance with A. Teichert and Son, Inc. dba Teichert Construction for the Green Valley Road at Tennessee Creek - Bridge Replacement Project, CIP No. 77109; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department after the one-year guarantee period.
FUNDING: Highway Bridge Program grant funds, Highway Safety Improvement Program grant funds, Transportation and Community and System Preservation Program funds, El Dorado Irrigation District funds, 2004 General Plan Traffic Impact Mitigation Fees and Regional Surface Transportation Program funds.
Body
Reason for Recommendation
The Contract for the Green Valley Road at Tennessee Creek - Bridge Replacement Project (Project) was awarded by the Board to A. Teichert & Son, Inc. dba Teichert Construction on March 15, 2011. Construction started on June 1, 2011. Construction was completed on March 15, 2013. Board execution and subsequent recordation of the Notice of Acceptance will allow Transportation to issue the proposed final estimate to the Surety, which begins the Project closeout. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period and return of retention monies. Recordation of the Notice of Acceptance will start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.
The budget for direct construction costs for this Project, as reflected in the adopted 2012 Capital Improvement Program, was $3,233,000. The total direct construction costs of the Project is listed below:
Original Bid Price
... |
$ 2,705,553.90 |
Estimated Construction Contract Item Cost
|
$ 2,677,000.00 |
Estimated Contract Change Orders
|
$ 247,800.00 |
Estimated Final Cost of Construction Contract
. |
$ 2,924,800.00 |
The final direct construction costs listed above are estimates. Transportation will be closing out the construction phase of the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above that exceed Transportation's allocated authority will be brought back to the Board for review and approval in a subsequent agenda item.
Major Contract Change Orders on this Project dealt with the following:
· Installing underdrains in various locations
· Removal of unsuitable material
· Reshape existing roadway side slope on left side of Green Valley Road
Action to be taken following Board approval
1. The Chair will sign the Notice of Acceptance.
2. The Clerk of the Board will send the Notice of Acceptance to the Recorder/Clerk's Office for recordation within ten (10) days and forward a copy of the recorded Notice of Acceptance to Transportation.
3. One year after the recordation of the Notice of Acceptance, Transportation will verify that all warranty work, if any, has been satisfactorily completed and will notify the Clerk of the Board in writing to release the Bonds.
Contact
Kim Kerr, Interim
Director of Transportation