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Health and Human Services Agency recommending the Board:
1) Make findings in accordance with Section 3.12.160.B. of the El Dorado County Ordinance Code exempting the competitive bidding process for the purchase of commercial animal kennels and accessories due to the unique nature of this equipment;
2) Authorize the sole source acquisition of 19 Shor-Line T-Kennel System commercial animal kennels (fixed assets), inclusive of T-Kennel accessories (bowl kits, feed trays, side transfers, and guillotine enclosures, etc., itemized on the attached quote), through Midmark Corporation dba Shor-Line; and
3) Authorize the Purchasing Agent to issue a purchase order in the net amount of $114,186.93, including applicable taxes and fees.
FUNDING: 60.6% City of South Lake Tahoe, 28.3% General Fund, 3.6% State Public Health Realignment and 7.5% El Dorado County licenses/permits, fees, and fines. (No Federal Funds)
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DISCUSSION / BACKGROUND:
In August of 2006, the County of El Dorado (County) Chief Administrative Office (CAO) Procurement and Contracts Division, on behalf of the Health and Human Services Agency (HHSA), issued an Invitation for Bid (IFB) 07-040-016 to solicit ten commercial grade modular dog kennels and accessories from kennel manufacturers, intended for use at the HHSA Animal Shelter located in South Lake Tahoe (SLT). Only two bids were received, in which Shor-Line T-Kennel Systems, Inc., was selected as the best value bidder, with the resulting bid award and purchase approved by the Board of Supervisors on August 22, 2006 (File ID 06-1289). In 2006, these kennels were purchased and initially placed in temporary modular buildings to house animals at the SLT Shelter while the shelter was undergoing renovation. These Shor-Line T-Kennel Systems have since been reinstalled in the SLT Shelter and are in great working condition.
In December of 2007, the CAO Procurement and Contracts Division, issued IFB 07-040-065 to solicit 37 commercial grade modular d...
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