County of El Dorado - File #: 15-0695

• File #: 15-0695
• Version: 4
• Type: Agenda Item
• Status: Approved
• File created: 5/20/2015
• In control: Board of Supervisors
• On agenda: 6/28/2016
• Final action: 6/28/2016
• Title: Community Development Agency, Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Administration and Finance Division, after the one-year (1-year) guarantee period. FUNDING: Federal Aviation Administration Grant (90%), State of California Division of Aeronautics Grant (4.5%), and Accumulated Capital Outlay Funds (5.5%). (Federal Funds)

Date	Ver.	Action By	Action	Result
6/28/2016	4	Board of Supervisors	Approved	Pass
9/1/2015	3	Board of Supervisors	Approved	Pass
8/25/2015	2	Board of Supervisors	Continued	Pass
6/23/2015	1	Board of Supervisors	Approved	Pass

Title
Community Development Agency, Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Administration and Finance Division, after the one-year (1-year) guarantee period.

FUNDING: Federal Aviation Administration Grant (90%), State of California Division of Aeronautics Grant (4.5%), and Accumulated Capital Outlay Funds (5.5%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency (CDA), Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from CDA’s Administration and Finance Division after the one-year (1-year) guarantee period.

DISCUSSION / BACKGROUND
The contract for the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project (Project) was approved by the Board on September 1, 2015 (Item 15). Construction was substantially completed on May 19, 2016. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year (1-year) time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction ...