Title
Information Technologies Department recommending the Board:
1) Authorize the continuation of the following perpetual hardware maintenance and software license/support agreements through October 20, 2029:
a) Avaya, Inc. (Agreement 1012) for telecom infrastructure maintenance;
b) Consensus Cloud Solutions Inc (Agreement 390) for eFax services;
c) County of Sacramento OCIT (Agreement 1019) for access to a criminal justice database;
d) Environmental Systems Research Institute, Inc. (Agreement 1033) for software maintenance for the Geographic Information System;
e) Granicus LLC (Agreement 529) for Legistar Hosted Agenda Workflow System;
f) Granicus LLC (Agreement 3091) for automated email subscription services;
g) Granicus LLC (Agreement 6830) for Government Experience Cloud website management;
h) Megabyte Systems, Inc. (Agreement 467) for services and support of property tax software system;
i) Tyler Technologies, Inc (Agreement 968) for MUNIS Enterprise Resource Planning System support and licensing; and
j) UKG Kronos Systems LLC (Agreement 8922) for UKG Workforce and Telestaff licenses;
2) Authorize the Chief Information Officer to sign the necessary documents, excluding amendments, for the continuation of the agreements in accordance with the terms of each agreement; and
3) Authorize the Purchasing Agent to execute any necessary administrative amendments relating to these perpetual agreements, that do not alter compensation, contingent upon approval by County Counsel and Risk Management.
FUNDING: General Fund, with partial cost recovery in future years through the Countywide Cost Allocation Plan.
Body
DISCUSSION / BACKGROUND
The Board is being asked to authorize the continued utilization of current perpetual hardware maintenance and software license agreements as outlined on the attached chart (Attachment A), dated October 2026, for ongoing hardware maintenance and software license/support. Information Technologies (IT) advises and will seek approval f...
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