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File #: 14-1586    Version:
Type: Agenda Item Status: Approved
File created: 4/29/2016 In control: Board of Supervisors
On agenda: 6/6/2017 Final action: 6/6/2017
Title: Chief Administrative Office and Probation Department recommending the Board authorize the Chair to sign the Project Delivery and Construction Agreement for the SB81 Local Youthful Offender Rehabilitative Facility Financing (LYORF) Program. (Est. Time: 15 Min.) FUNDING: 14% General Fund and 86% State SB81, Round Two LYORF Construction Funding.
Attachments: 1. 5A - SB 81 EDC PDCA Executed Copy-Blue 06/06/17, 2. 5B - SB 81 EDC PDCA Execution Copy 6/6/17, 3. Executed Project Delivery and Construction Agreement, 4. 4A - Blue Route Reso 231-2014 AMD III 3-28-17, 5. 4B - Reso 231-2014 AMDT III 3-28-17, 6. 4C - PDCA Agreement 3-28-17, 7. Executed Resolution 231-2014 Amd III, 8. 3A - Reso 231-2014 AMD II Blue Route 12-6-16, 9. 3B - Reso 231-2014, AMDT II - SB81 Round Two LYORF Construction Funding 12/06/16, 10. Executed Resolution 231-2014, Amendment II, 11. 2A - BSCC letters 6/28/16, 12. 2B - Reso 231-2014 AMDT I-Blue 06/28/16, 13. 2C - Reso 231-2014, AMDT I - SB81 Round Two LYORF Construction Funding 06/28/16, 14. Executed Resolution 231-2014 Amendment I, 15. A - SB81 Round 2-Approved Blue 12/2/14, 16. B - SB81 Round BOS reso 12-2-14, 17. C - Section 8 El Dorado County Juvenile Hall Needs Assessment 12/2/14, 18. Executed Revised Resolution 231-2014 12-2-14 item 39.pdf
Related files: 19-0170
Title
Chief Administrative Office and Probation Department recommending the Board authorize the Chair to sign the Project Delivery and Construction Agreement for the SB81 Local Youthful Offender Rehabilitative Facility Financing (LYORF) Program. (Est. Time: 15 Min.)

FUNDING: 14% General Fund and 86% State SB81, Round Two LYORF Construction Funding.
Body
DEPARTMENT RECOMMENDATION
CAO/Facilities and Probation Department recommending the Board execute the Project Delivery and Construction Agreement (PDCA) for the SB81 LYORF Program.

DISCUSSION / BACKGROUND
The action requested of the Board of Supervisors today is necessary to complete the submittal to the State Public Works Board (SPWB) for project establishment. The purpose of the PDCA is to set forth the roles, responsibilities, and performance expectations of the parties for participation in and financing through the SB 81 program. These agreements are necessary for the financing and construction of the Juvenile Hall facility under the SB 81 lease-revenue bond financing program. The terms and conditions of these agreements are not subject to negotiation. On March 28, 2017, #43 (14-1586 v.4) the Board approved as to form the PDCA.

This agreement is necessary to move forward with project establishment within the timeline to remain eligible for funding; however, the agreement does allow the County to terminate the agreement in the event the County determines it cannot proceed with the project after receipt of initial construction bids, prior to award of a construction contract.

ALTERNATIVES
The Board could choose not to execute the PDCA and the County would be unable to move forward with project and lose the $9.6M in funding for the replacement Juvenile Hall.

OTHER DEPARTMENT / AGENCY INVOLVEMENT
CAO Facilities

CAO RECOMMENDATION
Approve as recommended, noting that the Board will retain the option to turn down funding and not proceed with the project if it is determined that it is not in the County's...

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