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File #: 13-0674    Version:
Type: Agenda Item Status: Approved
File created: 5/30/2013 In control: Board of Supervisors
On agenda: 6/20/2017 Final action: 6/20/2017
Title: Health and Human Services Agency (HHSA), recommending the Board: 1) Approve the continuation of twenty-two (22) perpetual agreements as detailed in Attachment 7A; 2) Authorize the Purchasing Agent, or designee, to establish blanket purchase orders, as needed, for those approved perpetual agreements, to process associated payments for Fiscal Year 2017 /18; 3) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment 7A as needed, including amendments, which do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis; 4) Receive and file the list of terminated perpetual agreements detailed in Attachment 7B; and 5) Authorize the HHSA Director to terminate other perpetual agreements as appropriate and notify the Board of such terminations on an annual basis. FUNDING: Federal and ...
Attachments: 1. 7A - FY 2017-2018 Perpetual Expenditure Agreements, 06-20-2017, 2. 7B - List of perpetual agreements trmntd in 2016-2017, 06-20-2017, 3. 6A - FY 2016-2017 Perpetual Agreements, 06-14-2016, 4. 6B - FY 2016-2017 Perpetual Revenue Agreements, 06-14-2016, 5. 6C - FY 2016-2017 Perpetual Agreements, Terminate, 06-14-2016, 6. 4A - HHSA FY 15-16 Perpetual Agreements, 4-28-15, 7. 4B - HHSA FY 15-16 Perpetual Contract - Terminate, 4-28-15, 8. 3A - HHSA FY 14-15 Perpetual Contracts 6-24-14, 9. 2A - HHSA FY 13-14 Perpetual Contracts Summary 7-16-13.pdf, 10. 2B - HHSA FY 13-14 Perpetual Contract Spreadsheet 7-16-13.pdf, 11. 2C - Counsel-Noted CRS re HSSA Perpetual Contracts FY 13-14 7-16-13.pdf
Related files: 22-0592, 21-0626, 18-0554, 19-0700, 19-0921
Title
Health and Human Services Agency (HHSA), recommending the Board:
1) Approve the continuation of twenty-two (22) perpetual agreements as detailed in Attachment 7A;
2) Authorize the Purchasing Agent, or designee, to establish blanket purchase orders, as needed, for those approved perpetual agreements, to process associated payments for Fiscal Year 2017 /18;
3) Delegate authority to the HHSA Director to execute amendments, if any, to the perpetual agreements detailed in Attachment 7A as needed, including amendments, which do not increase the maximum dollar amount or change the term of the Agreement, and contingent upon approval by County Counsel and Risk Management, and notify the Board of such amendments on an annual basis;
4) Receive and file the list of terminated perpetual agreements detailed in Attachment 7B; and
5) Authorize the HHSA Director to terminate other perpetual agreements as appropriate and notify the Board of such terminations on an annual basis.

FUNDING: Federal and State funds, or grants with the County share of cost or required match, if any, met with realignment or other Non-General Fund resources.
Body
DEPARTMENT RECOMMENDATION:
Board of Supervisors Policy C-17, Section 4.5, “Contract Term,” requires departments to obtain authorization from the Board of Supervisors, initially, and on an annual basis, to use any contract that does not have a stated agreement term. It is the intention of Health and Human Services Agency (HHSA) to apprise the Board of these perpetual agreements and to seek authorization for the Purchasing Agent to prepare blanket purchase orders, as needed, for associated Fiscal Year (FY) 2017 - 2018 payments. HHSA recommends continuation and approval of the subject agreements through FY 2017 - 2018 as each perpetual agreement is required for the administration and provision of services to the community (refer to Attachment 7A).

Additionally, HHSA has determined, in accordance with County Ordinance Section 3.13.03...

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