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File #: 19-0039    Version: 1
Type: Agenda Item Status: Approved
File created: 1/2/2019 In control: Board of Supervisors
On agenda: 1/29/2019 Final action: 1/29/2019
Title: Information Technologies recommending the Board: 1) Approve continuation of the perpetual hardware maintenance and software license/support agreements for the dates and approximate annual payment amounts indicated in attachment A; 2) Authorize all actions necessary for the continuation of the perpetual agreements including extension of the software maintenance as required by the agreements; and 3) Authorize the Purchasing Agent to encumber funds for the Fiscal Year 2018-19 and Fiscal Year 2019-20 hardware and software maintenance payments required for each perpetual agreement. FUNDING: General Fund, with cost recovery in future years through the A-87 Cost Plan.
Attachments: 1. A - 2019-20 Perpetual License Agreements
Related files: 18-0027
Title
Information Technologies recommending the Board:
1) Approve continuation of the perpetual hardware maintenance and software license/support agreements for the dates and approximate annual payment amounts indicated in attachment A;
2) Authorize all actions necessary for the continuation of the perpetual agreements including extension of the software maintenance as required by the agreements; and
3) Authorize the Purchasing Agent to encumber funds for the Fiscal Year 2018-19 and Fiscal Year 2019-20 hardware and software maintenance payments required for each perpetual agreement.

FUNDING: General Fund, with cost recovery in future years through the A-87 Cost Plan.
...Body
DISCUSSION / BACKGROUND
The Board is being asked to approve all current perpetual hardware maintenance and software license agreements as outlined on the attached chart, dated January 2019, for on-going hardware maintenance and software support for the remainder of Fiscal Year 2018-19 and Fiscal Year 2019-20. IT advises and seeks approval from the Board annually to continue these agreements.

IT is advising the Board of all current perpetual hardware maintenance and software license agreements for on-going maintenance and support fees administered by IT, and is recommending the Board:

1) Approve continuation of the perpetual hardware maintenance and software license/support agreements for the dates and approximate annual payment amounts indicated; and

2) Authorize all actions necessary for the continuation of the perpetual agreements including extension of the software maintenance as required by the agreements; and

3) Authorize the Purchasing Agent to encumber funds for the FY 2018-19 and FY 2019-20 hardware and software maintenance payments required for each perpetual agreement.

Any future changes to the terms and conditions of these agreements, other than the authorized price increases and date extensions, will be brought to the Board for approval.

These licenses and maintenance ...

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