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File #: 19-1211    Version: 1
Type: Agenda Item Status: Approved
File created: 8/7/2019 In control: Board of Supervisors
On agenda: 8/27/2019 Final action: 8/27/2019
Title: Sheriff’s Office recommending the Board approve and authorize the continuation of the following perpetual agreements: 1)Trans Union LLC, Agreement 1025, through November 1, 2020, with no additional funding needed; 2) NEC Corporation of America, Agreement 360, through August 4, 2020 with an increase of $4,600; and 3) Gondola Tower Holdings, LLC, Agreement 669 through October 31, 2020 in the amount of $6,760. FUNDING: Sheriff’s Operating Budget - General Fund.
Related files: 06-0733, 18-1284, 09-0122, 09-1040, 10-1226, 11-1251, 14-0142, 18-0631, 20-0412, 20-1025

Title

Sheriff’s Office recommending the Board approve and authorize the continuation of the following perpetual agreements:

1)Trans Union LLC, Agreement 1025, through November 1, 2020, with no additional funding needed;

2) NEC Corporation of America, Agreement 360, through August 4, 2020 with an increase of $4,600; and

3) Gondola Tower Holdings, LLC, Agreement 669 through October 31, 2020 in the amount of $6,760.

 

FUNDING:  Sheriff’s Operating Budget - General Fund.

Body

DISCUSSION / BACKGROUND

In accordance with Board Policy C-17, departments are required to obtain authorization from the Board of Supervisors to utilize any contract that does not have a stated contract term on an annual basis. The Sheriff’s Office has Board-approved contracts with the above referenced companies for consumer reporting information for background investigations, for maintenance of a latent finger print reader, and radio tower space leasing which do not have a stated contract term, and is recommending the Board authorize the continued use of these agreements for FY 2019-20. 

 

Trans Union LLC

Trans Union LLC provides Consumer Report Information to background investigators in the Sheriff’s Office.  These reports provide an unbiased account of a potential employee’s financial background information.  The contract has approximately $12,000 remaining, and the Sheriff’s Office annual expense is approximately $260.  As a result, this request is to simply approve the extension through November 1, 2020, with no additional funding for Agreement # 874-S0910.

 

NEC Corporation

On January 17, 2014, the Board signed perpetual Maintenance Agreement No. 184-O1410 with NEC Corporation of America for maintenance of a Latent Finger Print Reader for the term August 5, 2013 to August 4, 2014.  This request is to continue that Agreement for another successive year term to August 4, 2020, and increase Agreement # 360 in the amount of $4,600 plus special maintenance service charges on an as needed basis.

 

Gondola Tower Holdings LLC

On November 1, 1999, the Board signed perpetual Agreement # 356-O0010 with Spectrum Resources Towers, L.P, for lease of radio tower space for the Sheriff’s Communications Unit. The company name has been changed over the years, and the current name is Gondola Tower Holdings LLC.  This request is to continue the Agreement for another successive year term to October 31, 2020, and increase the Agreement by $6,760 for annual rent.

 

ALTERNATIVES

N/A

 

PRIOR BOARD ACTION

Trans Union Agreement 874-S0910 (FENIX #1025) was originally approved by the Board on August 18, 2009 and was approved for renewal on October 5, 2010 on Legistar Item 09-1040.  It was then taken back for approval of renewal on November 15, 2011, December 11, 2012, October 8, 2013, November 4, 2014, July 21, 2015, June 28, 2016, and June 27, 2017 on Legistar # 11-1251, and September 11, 2018 on Legistar # 18-1284.

 

NEC Corporation Agreement #184-O1410 (FENIX #360) was approved by the Board on February 4, 2014, Legistar # 14-0142. It was then taken back for approval of renewal on September 16, 2014, and the last approval was on May 18, 2018, Legistar # 18-0631.

 

Gondola Tower Holdings (Global Tower) Agreement 356-O0010 (FENIX #669) was originally approved by the Board on November 1, 1999.  It was then taken back for Amendments and approval of renewal on September 18, 2007, Legistar # 07-1339, February 10, 2009, Legistar # 09-0122, December 7, 2010, Legistar # 10-1226,  December 8, 2015, October 25, 2016, October 24, 2017 on Legistar Item 06-0733, and on September 11, 2018, Legistar # 18-1284.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement and Contracts

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

No Change to Net County Cost. The expenses are budgeted in the Sheriff’s annual operating budget.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Public Safety

 

CONTACT

Undersheriff Randy Peshon