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File #: 20-1132    Version: 1
Type: Agenda Item Status: Approved
File created: 8/20/2020 In control: Board of Supervisors
On agenda: 9/22/2020 Final action: 9/22/2020
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Steelhead Constructors, Inc., for the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, Contract 4025, CIP 99455/36209026 & 99454/36209025; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: HLP project : $46,600 HLP Trust - Park Fees, $263,507 FEMA/Cal OES. Latrobe project: $25,000 SPTC JPA funds, $29,745 Ponderosa Quimby Funds, ACO $38,255, FEMA/Cal OES $182,876.
Attachments: 1. A - Notice of Acceptance, 2. Executed NOA Contract No. 4025, CIP No. 99455 & 99454
Related files: 20-0598, 19-0998, 19-0202, 19-0228, 19-1479, 21-0496
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Steelhead Constructors, Inc., for the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, Contract 4025, CIP 99455/36209026 & 99454/36209025; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: HLP project : $46,600 HLP Trust - Park Fees, $263,507 FEMA/Cal OES. Latrobe project: $25,000 SPTC JPA funds, $29,745 Ponderosa Quimby Funds, ACO $38,255, FEMA/Cal OES $182,876.
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on May 19, 2020, Legistar 20-0598, Item 16. All roadway repairs were completed by July 22, 2020. Recordation of the NOA will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 486,786.00
Contract Item Cost $ 363,731.30
Contract Change Order Cost $ 3,583.00
Total Direct Construction Cost $ 367,314.30
Direct Construction Budget $ 515,665.00

Major Contract Change Orders on the Project dealt with the following:
· Additional drain pipe was added to convey stormwater under the railroad to the adjacent creek.
· Additional erosion control measures deemed necessary for the railroad project.

The final costs listed have been agreed to by the Contractor and approved by County staff. Transportation has closed out the Project with the Contractor and those finalized costs are shown.

ALTERNATIVES
The Board could choose not to approve the NOA. Transportation staff would make modifications as directed by the Board and return for Board approval of the NOA. This would delay ...

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