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File #: 21-1228    Version: 1
Type: Agenda Item Status: Approved
File created: 7/19/2021 In control: Board of Supervisors
On agenda: 8/24/2021 Final action: 8/24/2021
Title: Chief Administrative Office, Parks Division, recommending the Board consider the following pertaining to the Old Depot Bike Park: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: California State Parks Statewide Parks Program Grant (Prop 68).
Attachments: 1. A - Bid Documents, 2. B- Bike Park Plans BOS Rcvd 8/19/2021
Related files: 19-0687, 16-0188, 20-1202, 20-0764, 20-0777, 20-0448, 19-1040, 21-1727, 23-0660, 22-0122

...Title

Chief Administrative Office, Parks Division, recommending the Board consider the following pertaining to the Old Depot Bike Park:

1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and

2) Authorize advertisement for construction bids.

 

FUNDING: California State Parks Statewide Parks Program Grant (Prop 68).

Body

DISCUSSION / BACKGROUND

On June 18, 2020, the Parks and Recreation Commission made a motion to recommend that the Board of Supervisors proceed with the draft conceptual plan for the Old Depot Bike Park project and authorize staff to move forward with Helix Environmental Planning, Inc. on the environmental review process.

 

On March 8, 2016, El Dorado County acquired Old Depot Road (commonly known as 40 and 50 Old Depot Court, Placerville) for the purpose of developing a neighborhood park as outlined in the Park Division’s priorities and in consistency with the 2012 El Dorado County Parks and Trails Master Plan. The Old Depot Road Park site is located adjacent to the Class One section of the El Dorado Trail located on Missouri Flat. The park will be directly accessible from the El Dorado Trail and will provide recreation features for a diverse group of trail users. The proposed site is located within a largely underserved community that has no current park space.

 

The California Department of Parks and Recreation Office of Grants and Local Services (OGALS) administered the Statewide Park Development and Community Revitalization Program in accordance Public Resources Code 5640 through 5653  (Prop 68). On June 25, 2019, the Board approved a resolution allowing the Chief Administrative Office, Parks Division to apply for grant funding for this park. In February 2020, the County was awarded $2,030,000 for the period of July 1, 2018-June 30, 2022. Since acquiring the Old Depot property, the Parks Division has completed a site assessment, conceptual plan for a bike park, and California Environmental Quality Act (CEQA) documents. The park will feature a dirt jump track, pump track and toddler pump track, mountain bike skills area, and a bike trick bowl. The site will also include exercise equipment, public art, group seating areas, play area, drinking fountain/bottle filler, lighting, landscaping, and a restroom.

 

Due to the pandemic, the State of California extended the deadline of the Prop 68 grant to June 30, 2024. Of the $2,030,000 that was awarded to the County, $1,350,000 is being estimated for the construction phase.

 

The Parks Division will return to the Board with the results of the bid for award.

 

ALTERNATIVES

1) The Board could choose to not approve the Contract Documents.   Parks Division will make any changes requested by the Board and return at a later date.

2) The Board could choose to not authorize advertisement for construction bids.  Parks Division will make any changes requested by the Board and return at a later date.

 

PRIOR BOARD ACTION

16-0188 - March 8, 2016 Purchase of Old Depot Parcels

19-0687 - June 25, 2019,Prop 68 Grant Resolutions

19-1040 - August 27, 2019,Helix Contract Approval

20-0448 - April 7, 2020 Prop 68 Grant Contract Approval

20-0777 - June 18, 2020 Helix Presentation

20-0764 - June 30, 2020 Old Depot Bike Park Conceptual Plan

20-1202 - October 13, 2020 Agreement for Construction Manager

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Procurement and Contracts reviewed and created the Contract Documents. County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

The total estimated cost for the Project’s construction phase is $1,350,000. No matching funds are required under this grant program. There is no financial impact or change to Net County Cost associated with this phase.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Vickie Sanders, Parks Manager