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File #: 22-0755    Version: 1
Type: Agenda Item Status: Approved
File created: 4/18/2022 In control: Board of Supervisors
On agenda: 5/17/2022 Final action: 5/17/2022
Title: Chief Administrative Office, Facilities Division, recommending the Board: 1) Authorize the Purchasing Agent to execute Amendment I to Agreement for Services 4970 with Robert Christenson, doing business as Christenson Consulting, to extend the term to March 31, 2024 and increase compensation by $85,600 for an amended not-to-exceed amount of $157,450 for project management services as related to the Department of Transportation’s Shakori Garage Replacement; and 2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff. FUNDING: General Fund Capital Reserve.
Attachments: 1. A - Blue Route Approval, 2. B - Amd I Agmt for Svcs No. 4970, 3. C - Agmt for Svcs No. 4970
Related files: 21-1624, 20-1205, 19-1774, 23-0925, 22-1831, 22-1113

Title

Chief Administrative Office, Facilities Division, recommending the Board:

1) Authorize the Purchasing Agent to execute Amendment I to Agreement for Services 4970 with Robert Christenson, doing business as Christenson Consulting, to extend the term to March 31, 2024 and increase compensation by $85,600 for an amended not-to-exceed amount of $157,450 for project management services as related to the Department of Transportation’s Shakori Garage Replacement; and

2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff.

 

FUNDING:  General Fund Capital Reserve.

Body

On July 13, 2020, the Purchasing Agent executed Agreement for Services No. 4970 with Christenson Consulting to provide project management and consulting services as related to the Department of Transportation’s (DOT), Maintenance and Operations garage building replacement located at 1121 Shakori Road, South Lake Tahoe, CA.  The Agreement was established for a two-year term and a not-to-exceed amount of $71,850.

 

Project delays related to programming, COVID-19 induced supply chain issues and work staff shortages, the short construction season in the Sierras, and complex challenges with the Tahoe Regional Planning Association (TRPA) have caused the need to extend this agreement and include additional compensation.  Accomplishments to date include completion of the schematic and design phases with the request for bid documents nearly finalized.

 

Amendment II would extend the agreement to March 31, 2024 and increase compensation by $85,600 for an amended not to exceed amount of $157,450.  The amendment also provides for a rate increase to $175 per hour to be effective July 7, 2022, which is aligned with the industry average.  Other changes to the agreement include ancillary updates to Article I Scope of Services, Article XV Notice to Parties, Article VI Consultant to County, Article VII Confidentiality, Article VIII Assignment and Delegation, Article IX Independent Contractor, Article XIII Audit by California State Auditor, Article XVII Indemnity, Article XXI Conflict of Interest, Article XXII Nondiscrimination, Article XXXIV Force Majeure, Article XXXV Waiver and Article XXXVI Electronic Signatures.

 

The Division further recommends the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff.  This is a project specific contract that will terminate with project completion.

 

ALTERNATIVES

The Board could decline this amendment and the project will be left without a project manager which would jeopardize its success. 

 

PRIOR BOARD ACTION

January 14, 2020; Legistar File 19-1774; Agenda Item No.18: Department of Transportation approval of facility replacement and funding option direction.

 

December 8, 2020; Legistar File 20-1205; Agenda Item No. 7: Approval of Agreement for Services No. 5158 with Williams + Paddon/Architects + Planners, Inc. to provide on-call architectural services as related to the Department of Transportation’s Shakori Garage Replacement Project.

 

October 21, 2021; Legistar File 21-1624; Agenda Item No. 12:  Approval of Amendment I to Agreement for Services No. 5158 with Williams + Paddon/Architects + Planners, Inc. to extend the agreement an additional two years.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

Department of Transportation, County Counsel, and Risk Management.

 

CAO RECOMMENDATION / COMMENTS

Approve as recommended.

 

FINANCIAL IMPACT

This has been budgeted for in the current Accumulative Capital Outlay Fiscal Year 2021-22 Workplan and will be included in the subsequent Fiscal Years.  There is no change in Net County Cost.

CLERK OF THE BOARD FOLLOW UP ACTIONS

N/A

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Russ Fackrell

Facilities Division Manager