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Chief Administrative Officer and Director of Human Resources recommending the Board adopt and authorize the Chair to sign Resolution 175-2017, which clarifies the effective date of Resolution 167-2017, revising the salary schedule in order to reassign the following classifications: Assistant CAO, Deputy CAO, Assistant Director of Finance & Administration, Chief Assistant County Counsel, Chief Budget Officer, Assistant Director of Community Development, Chief Assistant Director/HHSA and Mental Health Director from the ‘Unrepresented Department Head’ benefit status to ‘Unrepresented Management’, effective January 1, 2018 (Refer: 11/7/17, Item 35)
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DEPARTMENT RECOMMENDATION
Chief Administrative Officer and Director of Human Resources recommending the Board approve resolution 175-2017, which clarifies the effective date of resolution 167-2017, revising the salary schedule in order to reassign the following classifications: Assistant CAO, Deputy CAO, Assistant Director of Finance & Administration, Chief Assistant County Counsel, Chief Budget Officer, Assistant Director of Community Development, Chief Assistant Director/HHSA and Mental Health Director from the ‘Unrepresented Department Head’ benefit status to ‘Unrepresented Management’, effective January 1, 2018 (11/7/17, Item 35)
DISCUSSION / BACKGROUND
At their meeting of November 7, 2017 (Item 35) the Board approved several items related to salary and benefits for unrepresented employees, including the adoption of Resolution 167-2017 revising to the salary schedule in order to reassign the following classifications: Assistant CAO, Deputy CAO, Assistant Director of Finance & Administration, Chief Assistant County Counsel, Chief Budget Officer, Assistant Director of Community Development, Chief Assistant Director/HHSA and Mental Health Director from the ‘Unrepresented Department Head’ benefit status to ‘Unrepresented Management’, effective January 1, 2018; and for those employees whose benefit status is being changed from Unrepresented Department Head to Unrepresented Management, authorized the Auditor-Controller to:
A) Cash out any vacation hours in excess of 320 hours at the beginning of the first quarter of 2018; and
B) In January 2018, pay the contribution to employees’ deferred compensation accounts based on the match for UD employees, according to employee contribution amounts throughout calendar year 2017.
This change will affect the total compensation of five existing employees, due to a reduction in vacation accrual rate and maximum accrual, a reduction in the maximum deferred compensation match amount, and an increase in the county contribution toward the employee share of PERS costs. Additionally, these employees would no longer have the option of cashing out vacation time earned in excess of the maximum accrual rate. In order to avoid negatively impacting employees who have in good faith paid into their deferred compensation accounts throughout the year in anticipation of a county match of up to $800, the Board authorized the Auditor-Controller to pay the contribution to employees’ deferred compensation accounts based on the match for UD employees in January 2018.
In addition, some of the affected employees are eligible for vacation time cash-out as part of the UD benefit level and have accumulated hours in excess of the maximum accumulation (320 or 360 hours, depending years of service). For the present quarter, this cash out would normally occur in January 2018. Because some employees may not be able to use these hours prior to the end of the year, the Board authorized a one-time cash-out to pay affected employees for excess vacation time in January 2018.
However, according to the resolution shifting the assistants from UD to UM, that shift is effective “the pay period immediately following adoption” of the resolution. The clarifying resolution would move the effective date to January 1, 2018, allowing the final vacation cash out, the deferred compensation employee match, and correcting the resolution consistent with the Board’s direction approved on November 7, 2017.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
County Counsel
CAO RECOMMENDATION
It is recommended that the Board approve this item.
CLERK OF THE BOARD FOLLOW UP ACTIONS
Provide the CAO and Director of Human Resources a copy of the adopted resolution.
STRATEGIC PLAN COMPONENT
Good Governance
CONTACT
Don Ashton, Chief Administrative Officer
Tameka Usher, Director of Human Resources
Clerk's Note: See Resolutions 164-2017, 165-2017, 166-2017, and 167-2017 adopted 11/7/17 File 14-1649. Ordinance 5069 adopted 11/14/17.