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Chief Administrative Office, Facilities Division, recommending the Board:
1) Authorize the Purchasing Agent to execute Agreement for Services 5158 with Williams + Paddon/Architects + Planners, Inc. to provide on-call architectural services as related to the Department of Transportation’s Shakori Garage Replacement Project for a term of one year and a not-to-exceed amount of $250,000; and
2) Make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff.
FUNDING: General Fund Capital Reserve.
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DISCUSSION / BACKGROUND
In 2016, the Facilities Division commissioned a comprehensive facility assessment that included the Department of Transportation (DOT), Maintenance and Operations garage building located at 1121 Shakori Road, South Lake Tahoe, CA. The study identified the Shakori garage as having building systems that are at the end of life after 42 years in harsh mountain weather conditions along with having structural problems which was further addressed with a more thorough engineering analysis.
On January 14, 2020, the Board authorized a complete replacement for this facility. Meetings with stakeholders and other preliminary tasks were started shortly thereafter.
The existing 6,580 square foot building that is structurally unsound and functionally obsolete consists of 14 bays that house snow removal and road maintenance equipment, sand storage and some ancillary equipment. Although the programming is not complete, internal efforts are underway to identify the core needs; building characteristics and alternative enhancements to expand its functionality. The intent is to construct a similar, but slightly larger structure
A project of this nature requires architectural services, and proposals were solicited from consultants off the Division’s Request for Qualifications listing (RFQ #20-918-031). The proposal from Williams + Paddon/Architects + Planners, Inc. was selected as providing the best fit and value for the County.
Should the Board approve, the agreement shall be for one year and a not-to-exceed amount of $250,000. Initial work under this agreement shall include a review of existing construction documents, meetings with stakeholders, conceptual design, programming options, schematic design, estimating, assistance with Tahoe Regional Planning Agency approvals and other ancillary tasks.
The Division further recommends the Board make findings pursuant to Article II, Section 210b(6) of the El Dorado County Charter that the ongoing aggregate of work to be performed is not sufficient to warrant the addition of permanent staff. This is a project specific contract that will terminate with project completion.
ALTERNATIVES
Architectural services are a required component of this project. The Division could seek a different consultant from their RFQ listing.
PRIOR BOARD ACTION
January 14, 2020; Legistar File 19-1774; Agenda Item No.18: Department of Transportation approval of facility replacement and funding option direction.
OTHER DEPARTMENT / AGENCY INVOLVEMENT
DOT
CAO RECOMMENDATION / COMMENTS
Approve as recommended.
FINANCIAL IMPACT
This has been budgeted for in the current ACO Fiscal Year 2020-21 Workplan. There is no change in Net County Cost.
CLERK OF THE BOARD FOLLOW UP ACTIONS
None
STRATEGIC PLAN COMPONENT
Infrastructure
CONTACT
Russ Fackrell
Facilities Division Manager