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File #: 15-0695    Version:
Type: Agenda Item Status: Approved
File created: 5/20/2015 In control: Board of Supervisors
On agenda: 6/28/2016 Final action: 6/28/2016
Title: Community Development Agency, Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699: 1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and 2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Administration and Finance Division, after the one-year (1-year) guarantee period. FUNDING: Federal Aviation Administration Grant (90%), State of California Division of Aeronautics Grant (4.5%), and Accumulated Capital Outlay Funds (5.5%). (Federal Funds)
Attachments: 1. 4A - Notice of Acceptance 6-28-16, 2. 4B - Attachment A 6-28-16, 3. 4C - Recorder's Form 6-28-16, 4. Executed Notice of Acceptance 6-28-16, 5. 3A - Bid Summary 9-1-15, 6. 3B - Award Bid Ltr 9-1-15, 7. 3C - Blue Route 9-1-15, 8. Executed Grant Agreement 9-1-15, 9. Executed Contract PW 15-31096 (9-1-15), 10. 2A - Addendum No. 1 8-25-15, 11. A - Contract Routing Sheet 6-23-15, 12. B - Draft Specs 6-23-15, 13. C - Draft Plans 6-23-15, 14. D - Vicinity Map 6-23-15, 15. Executed Contract Drawings 6-23-15
Title
Community Development Agency, Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Community Development Agency, Administration and Finance Division, after the one-year (1-year) guarantee period.

FUNDING: Federal Aviation Administration Grant (90%), State of California Division of Aeronautics Grant (4.5%), and Accumulated Capital Outlay Funds (5.5%). (Federal Funds)
Body
DEPARTMENT RECOMMENDATION
Community Development Agency (CDA), Administration and Finance Division, recommending the Board take the following actions pertaining to the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project, Contract PW 15-31096, CIP 93129, P&C 044-C1699:
1) Approve and authorize the Chair to sign the Notice of Acceptance with Maxwell Asphalt, Inc.; and
2) Authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from CDA’s Administration and Finance Division after the one-year (1-year) guarantee period.

DISCUSSION / BACKGROUND
The contract for the Placerville Airport - Crack Seal and Remark Runway 5-23, Taxiways, Aprons and Taxilanes Project (Project) was approved by the Board on September 1, 2015 (Item 15). Construction was substantially completed on May 19, 2016. Recordation of the Notice of Acceptance will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the Notice of Acceptance will also start the one-year (1-year) time frame for releasing the Payment and Performance Bonds to the Surety.

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