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File #: 18-1117    Version: 1
Type: Agenda Item Status: Approved
File created: 7/10/2018 In control: Board of Supervisors
On agenda: 8/14/2018 Final action: 8/14/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the White Meadow and Peavine Ridge Road Storm Damage Repair Project, CIP 78711: 1) Reject the one bid received at the July 20, 2018 bid opening; 2) Authorize an increase to the 2018 CIP in the amount of $7,412.00 for Construction Management - Staff and $106,023.00 for Direct Construction Costs for a total construction phase increase of $113,435.00; 3) Re-Approve and re-adopt the previously advertised Plans and Contract Documents; and 4) Authorize re-advertisement for construction bids. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement. (Local/State/Federal)
Attachments: 1. A - Bid Summary
Related files: 18-0836, 18-1947, 18-1310, 19-0101, 19-0444, 19-0535
Title
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the White Meadow and Peavine Ridge Road Storm Damage Repair Project, CIP 78711:
1) Reject the one bid received at the July 20, 2018 bid opening;
2) Authorize an increase to the 2018 CIP in the amount of $7,412.00 for Construction Management - Staff and $106,023.00 for Direct Construction Costs for a total construction phase increase of $113,435.00;
3) Re-Approve and re-adopt the previously advertised Plans and Contract Documents; and
4) Authorize re-advertisement for construction bids.

FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement. (Local/State/Federal)
Body
DEPARTMENT RECOMMENDATION
Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the White Meadow and Peavine Ridge Road Storm Damage Repair Project, CIP No. 78711:
1) Reject all bids received at the July 20, 2018 bid opening;
2) Authorize an increase to the 2018 CIP in the amount of $7,412.00 for Construction Management - Staff and $106,023.00 for Direct Construction Costs for a total of $113,435.00;
3) Re-Approve and re-adopt the previously advertised Plans and Contract Documents; and
4) Authorize re-advertisement for construction bids (the total estimated cost for the Project’s construction phase is $753,435.00).

DISCUSSION / BACKGROUND
The Community Development Services, Department of Transportation (Transportation) received sealed bids for the White Meadow and Peavine Ridge Road Storm Damage Repair Project (Project) on Friday, July 20, 2018 at 2:00 p.m. Transportation received one bid from MKD Construction, Inc. for $894,458.00. The Engineer’s Estimate for this Project was $518,618.00. The bid received was substantially higher than the Engi...

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