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File #: 18-1947    Version: 1
Type: Agenda Item Status: Department Matters
File created: 12/12/2018 In control: Board of Supervisors
On agenda: 12/18/2018 Final action: 12/18/2018
Title: Department of Transportation, recommending the Board receive information regarding Contract Change Order 4 on the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771. (Est. Time: 5 Min.) FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Related files: 18-0836, 18-1117, 18-1310, 19-0444, 19-0101, 19-0535
Title
Department of Transportation, recommending the Board receive information regarding Contract Change Order 4 on the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771. (Est. Time: 5 Min.)

FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Body
DISCUSSION / BACKGROUND
The contract for the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project (Project) was approved by the Board on September 25, 2018 (Item 49) and notice to proceed was issued for November 5, 2018.

Shortly after the Project started, this Project's contractor, MKD Construction (MKD) and Department of Transportation (Transportation) staff realized that the import material (e.g. soil) bid quantity was not aligned with the amount of import material that would be required at the site. Transportation staff and MKD agreed that Contract Change Order 4 (CCO 4) would be executed to pay MKD to provide more import material. The County and MKD worked together to minimize the cost and impacts of CCO 4, taking steps like replacing import material with heavy crushed rock in the bottom of the fill and using whatever local material when it was suitable to use for the fill. Despite these and other measures, on December 10, Transportation staff determined that the estimated cost of the CCO would be in excess of 10% of the total cost of the original contract.

Notwithstanding any delays associated with material availability, trucking availability, or weather, Transportation anticipates that the work associated with CCO 4 will be completed by December 21. Transportation does not yet know what the final cost of CCO 4 will be, but Transportation is certain that it will exceed 10% of the original contract price. Transportation is also cert...

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