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File #: 19-0101    Version: 1
Type: Agenda Item Status: Approved
File created: 1/9/2019 In control: Board of Supervisors
On agenda: 2/12/2019 Final action: 2/12/2019
Title: Department of Transportation recommending the Board take the following actions related to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771: 1) Retroactively approve and authorize the Board chair to sign Contract Change Order 4, in the amount of $144,525 due to an increase in the amount of import material needed at the site; 2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 4 and that a waiver of competitive bidding is appropriate; and 3) Authorize an increase to the construction budget in the amount of $75,000. (Est. 5 Min.) FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Attachments: 1. A - CCO 04, 2. Executed Change Order 2771
Related files: 18-1310, 18-1117, 18-0836, 18-1947, 19-0444, 19-0535
Title
Department of Transportation recommending the Board take the following actions related to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771:
1) Retroactively approve and authorize the Board chair to sign Contract Change Order 4, in the amount of $144,525 due to an increase in the amount of import material needed at the site;
2) Find that an exception to the competitive bidding requirement exists for the work described in Contract Change Order 4 and that a waiver of competitive bidding is appropriate; and
3) Authorize an increase to the construction budget in the amount of $75,000. (Est. 5 Min.)

FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Body

DISCUSSION / BACKGROUND
The contract for the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project (Project) was approved by the Board on September 25, 2018 (Item 49) and notice to proceed was issued for November 5, 2018. On December 18, 2018 (Item 47), Department of Transportation (Transportation) staff informed the Board of the need for Contract Change Order 4 (CCO 4), and the anticipated necessary budget increase.

Shortly after the Project started, this Project's contractor, MKD Construction, Inc. (MKD) and Transportation staff realized that the import material (e.g. soil) bid quantity was not aligned with the amount of import material that would be required at the site. Transportation staff and MKD agreed that CCO 4 would be executed to pay MKD to provide more import material. The County and MKD worked together to minimize the cost and impacts of CCO 4, taking steps like replacing import material with heavy crushed rock in the bottom of the fill and using whatever local material when it was suitable to use for the fill. De...

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