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File #: 18-1310    Version: 1
Type: Agenda Item Status: Approved
File created: 8/16/2018 In control: Board of Supervisors
On agenda: 9/25/2018 Final action: 9/25/2018
Title: Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the White Meadow and Peavine Ridge Road Storm Damage Repair Project, CIP 78711, Contract 2771: 1) Authorize an increase to the 2018 CIP in the amount of $40,534 for Construction Management - Staff and $297,243 for Direct Construction Costs for a total construction phase increase of $337,777; 2) Grant the request for bid relief requested by RNR Construction, Inc. in accordance with Public Contract Code §5100 et seq.; 3) Award the Construction Contract to the second bidder, MKD Construction, Inc. who has been determined to be the lowest responsive, responsible bidder; 4) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 5) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 2...
Attachments: 1. A - Bid Summary, 2. B - RNR Bid Relief, 3. Executed White Meadow Road Agreement 2771
Related files: 18-0836, 18-1117, 18-1947, 19-0444, 19-0101, 19-0535, 19-1212
Title
Community Development Services, Department of Transportation, recommending the Board take the following actions pertaining to the White Meadow and Peavine Ridge Road Storm Damage Repair Project, CIP 78711, Contract 2771:
1) Authorize an increase to the 2018 CIP in the amount of $40,534 for Construction Management - Staff and $297,243 for Direct Construction Costs for a total construction phase increase of $337,777;
2) Grant the request for bid relief requested by RNR Construction, Inc. in accordance with Public Contract Code §5100 et seq.;
3) Award the Construction Contract to the second bidder, MKD Construction, Inc. who has been determined to be the lowest responsive, responsible bidder;
4) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
5) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Body
DEPARTMENT RECOMMENDATION
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
On Thursday, September 6, 2018, the Department of Transportation (Transportation), opened bids for the White Meadow and Peavine Ridge Road Storm Damage Repair Project (Project). Four bids were received ranging from $605,889.00 to $1,437,294.00.

RNR Construction, Inc. (RNR) submitted a request for bid relief on September 7, 2018. RNR stated they made an “inadvertent arithmetic mistake in the totals of bid items 11, 23, and 24”. RNR stated that “due to the mistakes, the bid of RNR should have been materially different than the bid submitted.” In ...

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