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File #: 19-0444    Version: 1
Type: Agenda Item Status: Time Allocation
File created: 3/13/2019 In control: Board of Supervisors
On agenda: 3/19/2019 Final action: 3/19/2019
Title: Department of Transportation, recommending the Board receive information regarding Contract Change Order 5 on the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771. (Est. Time: 5 Min.) FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Related files: 18-1947, 18-1310, 18-0836, 18-1117, 19-0101, 19-0535, 19-1212
Title
Department of Transportation, recommending the Board receive information regarding Contract Change Order 5 on the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771. (Est. Time: 5 Min.)

FUNDING: Local and State discretionary funding initially (100%), with Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. (Local, State, and Federal)
Body
DISCUSSION / BACKGROUND
The contract for the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project (Project) was approved by the Board on September 25, 2018 (Item 49) and notice to proceed was issued for November 5, 2018.

On December 18, 2018 (Item 47), Department of Transportation (Transportation) staff informed the Board of the need for Contract Change Order 4 (CCO 4), and the anticipated necessary budget increase. On February 12, 2019, the Board approved CCO 4 in the amount of $144,525.00, along with a construction phase budget increase of $75,000.00. CCO 4 covered additional work at the Project’s White Meadow location.

After the White Meadow site had been substantially completed in late 2018, the Project’s contractor, MKD Construction (MKD), moved west to the Peavine Ridge Road repair site. The damage at this site from the 2017 winter storms included a slope failure, uplift heaving in the adjacent roadway, and damage to drainage infrastructure. MKD performed the bulk of the repair work required by the contract in early 2019, including but not limited to grading, ditch restoration, roadway excavation, and installation of aggregate base. Just before the serious rain and snow started up in February 2019, MKD installed erosion control features to winterize the site and then demobilized.

On or about February 22, 2019, Transportation staff visited the site and discovered that additional slope failures and uplift heaving had occurred. A...

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