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File #: 18-1967    Version: 1
Type: Agenda Item Status: Approved
File created: 12/18/2018 In control: Board of Supervisors
On agenda: 1/29/2019 Final action: 1/29/2019
Title: Department of Transportation recommending the Board consider the following pertaining to the Green Valley Road Slipout Repair Project, CIP 78707 / 36102008, Contract 2776: 1) Reject the bid submitted by Trinity River Construction, Inc. for failing to submit a sufficient bidder’s security; 2) Award the Construction Contract to Drill Tech Drilling & Shoring, Inc. who was determined to be the lowest responsive, responsible bidder; 3) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and 4) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds. FUNDING: Federal Highway Administration anticipated reimbursement (88.64%), California Disaster Assistance Act anticipated reimbursement (8.52%), Road Fund (2.84%). (Local, State, and Federal Funds)
Attachments: 1. A - Addendum No. 1, 2. B - Addendum No. 2, 3. C - Bid Summary, 4. Executed Agreement
Related files: 18-1250
Title
Department of Transportation recommending the Board consider the following pertaining to the Green Valley Road Slipout Repair Project, CIP 78707 / 36102008, Contract 2776:
1) Reject the bid submitted by Trinity River Construction, Inc. for failing to submit a sufficient bidder’s security;
2) Award the Construction Contract to Drill Tech Drilling & Shoring, Inc. who was determined to be the lowest responsive, responsible bidder;
3) Approve and authorize the Chair to sign the Construction Contract, subject to review and approval by County Counsel and Risk Management; and
4) Authorize the Director of Transportation to sign an Escrow Agreement, if requested by the Contractor and in accordance with Public Contract Code Section 22300, for the purpose of holding Contract retention funds.

FUNDING: Federal Highway Administration anticipated reimbursement (88.64%), California Disaster Assistance Act anticipated reimbursement (8.52%), Road Fund (2.84%). (Local, State, and Federal Funds)
Body
DISCUSSION / BACKGROUND
Award and Sign Construction Contract with Lowest Responsive, Responsible Bidder:
The Department of Transportation (Transportation) received sealed bids for the Green Valley Road Slipout Repair Project (Project) on Thursday, December 20, 2018 at 2:00 p.m. Transportation opened and read all bids received in conformance with contract bidding requirements.

Five bids were received ranging from $894,632.00 to $1,382,732.00. Trinity River Construction, Inc. (Trinity) submitted the lowest, bid but failed to provide a sufficient bidder’s security. The Contract Documents for this Project required a 10% bid security be provided with a bidders bid. Trinity chose to provide a bidders bond as their bidder’s security. Trinity’s bid amount was $894,632.00, requiring them to provide a bid security of at least $89,463.20. Trinity provided a bidders bond in the amount of $88,000.00.

Drill Tech Drilling & Shoring, Inc. (Drill Tech) provided the lowest, responsive, ...

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