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File #: 22-0973    Version: 1
Type: Agenda Item Status: Approved
File created: 5/19/2022 In control: Board of Supervisors
On agenda: 6/7/2022 Final action: 6/7/2022
Title: HEARING - Chief Administrative Office recommending the Board: 1) Receive and file an update on the status of the Caldor Fire Disaster reimbursement efforts from the Sheriff's Office, Office of Emergency Services (OES) and direct OES to provide monthly status reports on the reimbursements beginning July 1, 2022; 2) Open the budget hearing and receive a budget presentation on the Fiscal Year 2022-23 Recommended Budget; 3) Approve the Fiscal Year 2022-23 Recommended Budget, including any revisions deemed necessary, for the purpose of having the authority to spend until the budget is adopted in September; 4) Authorize the Chief Administrative Office, Facilities Division, and the Department of Transportation to proceed with the Capital Projects and Road work plans as identified and approved in the Recommended Budget, with any amendments as directed by the Board, effective July 1, 2022; 5) Approve the Fixed Asset listing as identified in the Recommended Budget and authorize the respective de...
Attachments: 1. A - Link to Budget Webpage, 2. B - FY 2022-23 Recommended Budget Hearing Presentation, 3. C - FY 2022-23 Recommended Budget General Fund 5-Year Projections, 4. D - Take Home Vehicle List FY 2022-23, 5. E - Caldor Power Point Final, 6. F - Reimbursement Memo Final 06.07.22, 7. Posting of Budget Presentation, 8. Rescue Fire Protection District Letter, 9. Proof of Publication, 10. Public Comment BOS Rcvd. 6-6-2022
Related files: 22-0841, 22-0303, 21-1485, 22-0715, 22-1686, 22-2089, 22-0987, 22-1515, 22-1668, 22-1640, 22-1490, 22-1402

Title

HEARING - Chief Administrative Office recommending the Board:

1) Receive and file an update on the status of the Caldor Fire Disaster reimbursement efforts from the Sheriff's Office, Office of Emergency Services (OES) and direct OES to provide monthly status reports on the reimbursements beginning July 1, 2022;

2) Open the budget hearing and receive a budget presentation on the Fiscal Year 2022-23 Recommended Budget;

3) Approve the Fiscal Year 2022-23 Recommended Budget, including any revisions deemed necessary, for the purpose of having the authority to spend until the budget is adopted in September;

4) Authorize the Chief Administrative Office, Facilities Division, and the Department of Transportation to proceed with the Capital Projects and Road work plans as identified and approved in the Recommended Budget, with any amendments as directed by the Board, effective July 1, 2022;

5) Approve the Fixed Asset listing as identified in the Recommended Budget and authorize the respective departments to proceed with purchases, effective July 1, 2022;

6) Authorize the Human Resources Department to proceed with filling new positions outlined in the Recommended Budget effective July 1, 2022;

7) Approve Vehicles for Permanent Assignment and Overnight Retention (Take Home-Vehicles) in accordance with Board Policy D-4, Vehicle Use, Standards, Procurement and Disposal as identified in the attached memorandum; and

8) Upon the approval of the Fiscal Year 2022-23 Recommended Budget, direct the Chief Administrative Office to return no later than June 30, 2022, with a recommendation to adopt the Fiscal Year 2022-23 Authorized Personnel Allocation Resolution, including any revisions deemed necessary and incorporating any modifications to County classification titles and allocations presented to the Board during the months of May and June.

 

FUNDING:  Countywide Budget Approval.

Body

DISCUSSION / BACKGROUND

The Chief Administrative Office is presenting the Fiscal Year (FY) 2022-23 Recommended Budget for consideration and approval.  The Chief Administrative Office has requested that the Sheriff’s Office, OES, present to the Board an update on the fiscal impacts of the Caldor Fire before the Chief Administrative Office presents on the overall FY 2022-23 Recommended Budget.

 

The FY 2022-23  Recommended Budget was made public on May 27, 2022. The Recommended Budget is attached to this Legistar item as a link, and can be found online at <https://www.edcgov.us/Government/CAO/Pages/Fiscal-Year-2022-2023-Recommended-Budget.aspx>. In accordance with Government Code requirements, notice of the Hearing was provided 11 days prior to this meeting.

 

Pursuant to Government Code Section 29064, "On or before June 30 of each year the board, by formal action, shall approve the recommended budget, including the revisions it deems necessary for the purpose of having authority to spend until the budget is adopted."  The Chief Administrative Office therefore requests that the Board consider and approve the attached FY 2022-23 Recommended Budget, including any revisions deemed necessary, as well as authorize the Capital Projects and Road work plans, approve the fixed asset listing, and direct staff to return to the Board with a resolution to adopt the FY 2022-23 Authorized Personnel Allocation.

 

In addition, it is recommended that the Board approve the attached listing of permanent assignment and overnight retention of County-owned vehicles. Board Policy D-4, Vehicle Use, Standards, Procurement and Disposal, Section B.2, titled "Permanent Assignment and Overnight Retention (Take Home-Vehicles)" requires that the "initial and continued permanent assignment and overnight retention of County-owned vehicles" be approved by the Board of Supervisors annually during the budget process. The Chief Administrative Officer requires each department requesting authorization of vehicles for permanent assignment and overnight retention to submit detailed justification for the request. A summary of the current assignments is attached.

 

The Chief Administrative Office will return to the Board in September, after the financial records have closed for FY 2021-22, with recommended revisions reflecting actual fund balances and state and federal funding impacts.

 

ALTERNATIVES

If a majority vote cannot be reached by June 30, 2022, per Government Code Section 29124, the Auditor shall approve payments “based on the final budget of the preceding year, excluding assets and transfers-out unless specifically approved by the board.”

 

PRIOR BOARD ACTION

05/10/2022 Legistar item 22-0841 - Change of Budget Hearing date

04/25/2022 Legistar item 22-0715 - April budget presentation and direction

02/22/2022 Legistar item 22-0303 - FY 2021-22 Mid-Year Budget Report

10/26/2021 Legistar item 21-1485 - 2022 Board calendar approval

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

None.

 

STRATEGIC PLAN COMPONENT

Good Governance

 

CONTACT

Don Ashton, Chief Administrative Officer

Sue Hennike, Deputy Chief Administrative Officer