Share to Facebook Share to Twitter Bookmark and Share
File #: 11-1083    Version:
Type: Agenda Item Status: Approved
File created: 9/14/2011 In control: Board of Supervisors
On agenda: 10/24/2017 Final action: 10/24/2017
Title: Recorder-Clerk recommending the Board authorize the Chair to sign Amendment XII to Memorandum of Understanding 384-M0610 with the California Department of Justice in the amount of $1,698 for Fiscal Year 2017/18 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder/Clerk continued secure use of electronic recording. FUNDING: ERDS Special Revenue Fund.
Attachments: 1. Executed MOU #384-M0610 BOS 10-24-17, 2. 8A - 11-1083 DOJ MOU Blue Route 10-24-17, 3. 8B - 11-1083 DOJ MOU 10-24-17, 4. 7A - Contract Routing Sheet 10-11-16, 5. 7B - Contract - Amend XI 10-11-16, 6. Executed MOU 384-M0610, 7. Partially-executed Addendum XII to MOU #384-M0610 BOS 10-24-17, 8. 6A - Blue Route 384-M0610 9-29-15, 9. 6B - MOU 384-M0610 Amend X 9-29-15, 10. Executed Agreement 384-M0610, 11. 4A-County Counsel 9-30-14, 12. 4B - Amend.IX.DOJ.MOU - BOS 9-30-14, 13. Executed MOU 384-M0610 (BOS 9-30-14), 14. 3A - Blue Route 10-22-13, 15. 3B - AMEND.VIII..DOJ.MOU, 16. Executed Amendment VIII to MOU 384-M0610 (BOS 10-22-13), 17. 2A - Blue Route 9-25-12, 18. 2B - DOJ MOU Amend VII, 19. B - DOJ MOU Amend VI, 20. A - Blue Route
Related files: 18-1391
Title
Recorder-Clerk recommending the Board authorize the Chair to sign Amendment XII to Memorandum of Understanding 384-M0610 with the California Department of Justice in the amount of $1,698 for Fiscal Year 2017/18 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder/Clerk continued secure use of electronic recording.

FUNDING: ERDS Special Revenue Fund.
Body
DEPARTMENT RECOMMENDATION:
It is recommended that the Board authorize the Chair to sign Amendment XII to Memorandum of Understanding 384-M0610 with the California Department of Justice in the amount of $1,698 for Fiscal Year 2017/2018 for continued Electronic Recording Delivery System (ERDS) oversight of regulations, which allows the Recorder/Clerk continued secure use of electronic recording.

DISCUSSION / BACKGROUND:
This is amendment XII to the original Department of Justice Memorandum of Understanding of 2005. County participation continues annually until either party (DOJ or the County) does not wish to continue the agreement. Fees are a pro-rata share of cost based upon the number of documents recorded annually. El Dorado County currently has an estimated 400 active submitters with a combination of title companies and lenders and many that have not yet been activated. Currently more than 60% of all recordings are completed through the electronic recording system.

Electronic recording has been implemented in many counties and El Dorado County began to E-record in June of 2013. Continuing the MOU with the Department of Justice will keep electronic recording safe and secure.

ALTERNATIVES:
If the County would like to continue electronic recording this payment is necessary to allow the California Department of Justice to provide oversight of electronic recording regulations.

OTHER DEPARTMENT / AGENCY INVOLVEMENT:
County Counsel

CAO RECOMMENDATION:
It is recommended that the Board approve this item.

Fiscal Impact
There is n...

Click here for full text