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File #: 19-1212    Version: 1
Type: Agenda Item Status: Approved
File created: 8/7/2019 In control: Board of Supervisors
On agenda: 9/10/2019 Final action: 9/10/2019
Title: Department of Transportation recommending the Board consider the following: 1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771; and 2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period. FUNDING: Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (Cal OES) to fund up to 93.75% of eligible project costs related to initial storm damage (change order five expenses are not FEMA or Cal OES eligible). Contract Change Order Five expenses will be funded by the State Transportation Block Grant Exchange Funds for repairs not related to initial storm damage.
Attachments: 1. A - Notice of Acceptance, 2. Recorded Notice of Acceptance
Related files: 18-1117, 18-1310, 18-1947, 19-0101, 18-0836, 19-0444, 19-0535
Title
Department of Transportation recommending the Board consider the following:
1) Approve and authorize the Chair to sign the Notice of Acceptance with MKD Construction, Inc., for the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, CIP 78711/36102025, Contract 2771; and
2) Approve and authorize the Clerk of the Board to release the Payment and Performance Bonds to the Surety upon notification from the Department of Transportation, after the one-year guarantee period.

FUNDING: Federal Emergency Management Agency (FEMA) and California Office of Emergency Services (Cal OES) to fund up to 93.75% of eligible project costs related to initial storm damage (change order five expenses are not FEMA or Cal OES eligible). Contract Change Order Five expenses will be funded by the State Transportation Block Grant Exchange Funds for repairs not related to initial storm damage.
Body
DISCUSSION / BACKGROUND
The contract for the Project was approved by the Board on September 25, 2018, (Item 49) and the roadway was opened to motorists on August 6, 2019. Recordation of the Notice of Acceptance (NOA) will start legal time frames for guarantees, a lien period, and return of retention monies. Recordation of the NOA will also start the one-year time frame for releasing the Payment and Performance Bonds to the Surety.

Direct Construction Cost Summary:

Original Bid Price $ 872,969.00
Contract Item Cost $ 935,015.46
Contract Change Order Cost $ 327,523.00
Total Direct Construction Cost $ 1,262,538.46
Direct Construction Budget $ 1,262,538.46

Major Contract Change Orders on the Project dealt with an increase to the import material necessary to construct the repairs adjacent White Meadow Road and the realignment of a portion of Peavine Ridge Road.

The final costs listed are estimates. Transportation will be closing out the Project with the Contractor and finalizing costs over the coming weeks. Any significant deviations from the estimates above tha...

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