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File #: 19-0998    Version:
Type: Agenda Item Status: Approved
File created: 6/18/2019 In control: Board of Supervisors
On agenda: 12/10/2019 Final action: 12/10/2019
Title: Department of Transportation recommending the Board consider the following pertaining to the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, CIP 99455/36209026 & 99454/36209025, Contract 4025: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Local and state discretionary funding initially (100%). Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. Latrobe Project: Local funds coming from Parks Project Savings in the Accumulative Outlay Fund, SPTC JPA, and Ponderosa Quimby Fund; HLP Project: Local funds coming from HLP Trust fund. (Local, State, and Federal Funds)
Attachments: 1. 2A - Contract Docs, 2. 2B - Plans, 3. Executed Latrobe Railroad Storm Damage Repair Title Sheet, 4. Executed Henningsen Lotus Park Riverbank Restoration Title Sheet, 5. Public Comment Rcvd 12-10-19 BOS 12-10-19, 6. Public Comment Rcvd 12-9-19 BOS 12-10-19, 7. A - Approved Contract Routing Sheet, 8. B - Contract Docs, 9. C - Plans, 10. D - Vicinity Map, 11. Public Comment Rcvd 8-6-19 BOS 8-6-19, 12. Public Comment 8-5-19
Related files: 19-0202, 19-1479, 19-0228, 20-0598, 21-0496, 20-1132
Title
Department of Transportation recommending the Board consider the following pertaining to the Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project, CIP 99455/36209026 & 99454/36209025, Contract 4025:
1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and
2) Authorize advertisement for construction bids.

FUNDING: Local and state discretionary funding initially (100%). Department of Transportation staff working with the Federal Emergency Management Agency and the California Office of Emergency Services to obtain reimbursement. Latrobe Project: Local funds coming from Parks Project Savings in the Accumulative Outlay Fund, SPTC JPA, and Ponderosa Quimby Fund; HLP Project: Local funds coming from HLP Trust fund. (Local, State, and Federal Funds)
Body
DISCUSSION / BACKGROUND
This construction project is the last of the Federal Emergency Management Agency (FEMA) projects from 2017 storms. The Henningsen Lotus Park & Latrobe Railroad Storm Damage Repairs Project (Project) consists of two (2) projects that have been combined by Department of Transportation (Transportation) into one proposed construction contract due to similar scopes of work. In January 2019, Transportation’s Fairlane Engineering Unit took over the delivery of the two (2) projects due to approaching FEMA funding deadlines. Transportation was able to obtain FEMA approval for additional time extensions and reimbursement for eligible Project engineering costs.

Since coming to the Board for permission to advertise on August 6, 2019, Legistar 19-0998, Item 12, and continuing to the Board with options for the Latrobe Railroad portion of the Project on October 15, 2019, Legistar 19-1479, Item 11, revisions were made to the Contract Documents by Transportation Staff. On October 15, 2019, the Board chose Option 4 to utilize FEMA funding to repair the embankment and pursue future funding (i.e. grants) to perform the drainage improvements at a l...

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