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File #: 18-0836    Version: 1
Type: Agenda Item Status: Approved
File created: 5/15/2018 In control: Board of Supervisors
On agenda: 6/26/2018 Final action: 6/26/2018
Title: Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, PW No. 17-31162, CIP No. 78711: 1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and 2) Authorize advertisement for construction bids. FUNDING: Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement. (Local/State/Federal)
Attachments: 1. A - Contract Documents, 2. B - Plan Set, 3. C - Vicinity Map, 4. D - Counsel Approval, 5. Executed Plans
Related files: 18-1117, 19-0535, 18-1310, 18-1947, 19-0444, 19-1212, 19-0101

Title

Community Development Services, Department of Transportation, recommending the Board consider the following pertaining to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project, PW No. 17-31162, CIP No. 78711:

1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and

2) Authorize advertisement for construction bids.

 

FUNDING:  Local and State discretionary funding initially (100%), with Transportation staff working with the Federal Emergency Management Agency and California Office of Emergency Services to obtain reimbursement.  (Local/State/Federal)

Body

DEPARTMENT RECOMMENDATION

Community Development Services, Department of Transportation (Transportation), recommending the Board consider the following pertaining to the White Meadow Road and Peavine Ridge Road Storm Damage Repair Project (Project), PW No. 17-31162, CIP No. 78711:

1) Approve and adopt the Plans and Contract Documents and authorize the Chair to sign the Plans; and

2) Authorize advertisement for construction bids (the total estimated cost for the Project’s construction phase is $640,208).

 

DISCUSSION / BACKGROUND

This Project is necessary to repair damage to White Meadow Road and Peavine Ridge Road caused by the storms of 2017.  The Project has two site locations within mountainous terrain.  Site I is located along Peavine Ridge Road approximately 200 feet south of the intersection of White Meadow Road and Peavine Ridge Road (approximately four and one half miles northwest of the intersection of Ice House Road and White Meadow Road).  Site II is located along White Meadow Road approximately 0.8 miles northwest of the intersection of Ice House Road and White Meadow Road.  The Project consists of roadway, drainage and slope improvements to repair damages from intense rainfall including: roadway excavation, ditch excavation, roadway embankment, class 2 AB, HMA (Type A), rock slope protection, 18” CMP culvert, underdrains, shoulder backing, rolled erosion control product (netting), fiber rolls and hydroseeding.  Both roadways will have a minimum of one lane open with reversing controls for the duration of this Project.

 

Due to the potential for federal funding, both CEQA and NEPA compliance are required.  The CEQA Notice of Exemption was filed on May 18, 2017.  FEMA has neither provided a Record of Environmental Consideration (REC) nor issued an email stating NEPA Categorical Exclusion is authorized.  However, FEMA has advised that waiting for the written NEPA clearance is not required due to time constraints.  FEMA has advised to make sure that permits and permit requirements are received and complied with as needed.  No environmental permits were required for this Project as determined by the County’s environmental consultant. 

 

All required right of way for the Project has been acquired. 

 

The Contract Documents include all required federal provisions and incorporate the current California Department of Transportation's Disadvantaged Business Enterprise (DBE) requirements.  The DBE goal is 9%. 

 

ALTERNATIVES

1) The Board could choose to not approve the Contract Documents.  Transportation will make any changes requested by the Board and return at a later date.

2) The Board could choose to not authorize advertisement for construction bids.  Transportation will make any changes requested by the Board and return at a later date.

 

OTHER DEPARTMENT / AGENCY INVOLVEMENT

County Counsel and Risk Management have reviewed and approved the Plans and Contract Documents.

 

CAO RECOMMENDATION

It is recommended that the Board approve this item.

 

FINANCIAL IMPACT

The estimated Project amount is $640,208, which includes construction items of work, construction management, inspection, materials testing, and contingencies.

 

There is no change to Net County Cost associated with this item.  The Board will not obligate the County with the current requested action.  The obligation will result from the subsequent action of awarding the bid.

 

CLERK OF THE BOARD FOLLOW UP ACTIONS

1) The Clerk will obtain the Chair's signature on the construction Plans for the Project.

2) The Clerk will forward the original signed Plan set to Transportation, Headington Engineering, attention John Kahling.

 

TRANSPORTATION FOLLOW UP ACTIONS

Transportation will advertise the Project for bid proposals and return to the Board with recommendations for award at a later date.

 

STRATEGIC PLAN COMPONENT

Infrastructure

 

CONTACT

Rafael Martinez, Director

Community Development Services, Department of Transportation